Logistics Coordinator (m/f/d), Ukraine Crisis

The German Red Cross (GRC) is part of a worldwide community assisting victims of conflicts and disasters and people affected by social or health related crises. The Red Cross / Red Crescent Movement provides vulnerable people with assistance without discrimination as to nationality, race, religious beliefs, class or political opinions and adheres to the seven Fundamental Principles of the Movement: Humanity, Impartiality, Neutrality, Independence, Voluntary Service, Unity and Universality. The German Red Cross assists in disaster response, rehabilitation and capacity building projects on appeals of their sister organisations within the Movement.

The outbreak of war in Ukraine on 24 February 2022 has caused civilian casualties and destruction of civilian infrastructure, forcing millions of people to flee their homes seeking safety, protection and assistance. Cash and financial support, food, water, shelter, and access to health services are among the most pressing needs for displaced people.

GRC has been a partner to the Ukraine Red Cross Society (URCS) since the Chernobyl disaster in 1986 and significantly increased its support after the start of the armed conflict in 2014 with specific focus on cash and voucher programming. In light of its escalation the GRC adapted its support for the URCS in close coordination with other Movement partners. The current focus is on health, cash and voucher programming as well as capacity building. GRC supports the URCS and its operations through a representational office in Kyiv, an operational office in Lviv, and imbedded staff in regional branches. In addition, the GRC partners with the Polish Red Cross (PRC) in Lublin to provide cash and voucher assistance as well as relief goods to Ukrainian refugees.

GRC is seeking an experienced Logistics Coordinator (m/f/d) to support URCS and PRC with the management and coordination of program logistics.

Starting date: asap
Duration: 31.12.2023, with possible extension
Location: Kyiv, Ukraine with regular travel to Lublin, Poland. (might be subject to change)

Main duties & responsibilities:

• Support the development of URCS’s logistics strategy in order to provide efficient logistics services to all programs
• Train and develop National Society counterparts in logistics
• Support and oversee road border operations of the National Society: receiving, un-loading, clearing and transporting relief goods
• Support and oversee warehouse operations of the National Society: sourcing and contracting existing warehouses/storage capacity, erection of temporary warehouses, implementation and maintenance of all warehouse systems including security and provision of stock level/stock movement data and establishing appropriate/standard KPIs and performance measures
• Support the implementation of fleet management for all vehicles within the operation
• Support local and international procurement as required and as specified by the Program Managers in accordance with GRC SOPs and procurement procedures
• Implement procedures, processes and guidelines using GRC systems so that the work is carried out in an effective, compliant, and coordinated way and meets audit requirements
• Ensure appropriate document handling, stock management, Key Performance Indicators (KPIs) and financial recording systems are established and maintained
• Liaise with government officials and representatives from the UN and other NGOs as appropriate, including attendance at inter-agency meetings and Logistics cluster meeting

Required Competencies & Skills:

• University degree in a relevant field
• Minimum of three years of experience in similar positions in the humanitarian field
• Experience in warehousing, transporting goods, fleet management, purchasing, customs clearance
• Working experience with the Red Cross / Crescent Movement
• Red Cross / Crescent Movement logistics training is an asset
• Excellent skills in MS office application (Word, Excel, Power Point)
• Ability and agreement to adhere to the Red Cross Red Crescent Fundamental Principles
• Ability to complete a thorough medical screening process ‘working abroad under specific climate and health conditions’
• International driving licence
• Work permit in EU and Schengen member countries is a strong asset
• Oral and written fluency in English is required, Polish, Russian and/or Ukrainian are an asset

What we offer you:

You will be part of a highly motivated professional and multicultural team. We offer you a compensation package according to the collective employment agreement of the GRC, an expatriation allowance during your mission as well as accommodation. You will benefit from a comprehensive training package and receive briefings and coaching prior as well as during and after your mission. Medical check-ups and Psychosocial Support Service and Rest and Recreation are included in your assignment.