Logistics Coordinator – Kyiv, Ukraine

Position Start Date: 15.10.2023

Type of contract: CDM

Working time: 100%

Duration: 6 months

Status: Non-accompanied

Location: Kyiv, Ukraine

Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled.

Tdh:

Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for deprived children and their communities, making an impact with innovative and sustainable solutions. Active in more than 45 countries, Tdh works with local and international partners to develop and implement field projects which improve the daily lives of over 3 million children and their relatives, in the domains of health, protection and emergency relief. This engagement is financed by individual and institutional support, with administrative costs kept to a minimum.

Tdh in Ukraine:

In Ukraine, Terre des hommes has been legally established its offices in 2014. The organization was then operating in the country through 2 operational offices in Mariupol and Sievierodonetsk, while maintaining a coordination and representation office in Kyiv. Following the Invasion of Ukraine by the Russian Federation Army in February 2022, the Tdh team relocated in Ivano Frankivsk, where it started operations for the area of West Ukraine. Now, in August 2023, the organization continues to operate in the oblast of Ivano-Frankisvk but also works in Eastern and Southern parts of the country in Kyiv, Chernihiv, Sumy, Kharkiv, Dnipro, Zaporizhzhia, Mykolaiv and Odesa – with two offices just opened in Kharkiv and Odesa. Tdh Ukraine simultaneously works with partners in Poltava, Khmelnytskyi, Chernivtsi, Ternopil & Transcarpathia and aims to cover the entire Ukrainian territory, whether directly or through partnerships, by the end of 2024. With more than 40 staff members, Terre des hommes Ukraine currently provides diverse services to children, youth and families affected by the conflict through multiple initiatives: MHPSS mobile teams, setting-up of Child-Friendly Spaces, support to IDP collective centers, training of Ukrainian social workers on child protection, cash-based initiatives, etc. In order to do so, the organization works in close collaboration with local partners and national authorities through the support of donors such as the Ukraine Humanitarian Fund, GIZ, Centre de Crise et de Soutien (CdCS), Swiss Solidarity, Beisham Foundations and others.

The current vacancy is opened in the context of starting operations in new areas in North, East and South Ukraine, including Child Friendly Spaces and Winterization activities.

Responsibilities:

Under the responsibility of the Head of Delegation, the Logistics Coordinator guarantees the logistics performance of the delegation. S/he is in charge of:

• Designing and deploy the logistics strategy
• Support programs and projects on all logistical aspects at the various stages of the project cycle (project writing, implementation, reporting)
• Implement and ensure respect of Tdh logistics framework (supply, fleet, equipment, stock, premises, IT…)
• Strengthen logistics capacities, to all Tdh staff and external partners, on Tdh logistics framework (induction, briefings, training in the capital and on bases)
• Coordinates the logistics activities of the delegation in close collaboration with the other departments
• Providing logistics support to the various field bases, and ensuring the harmonization of practices across delegation
• Define and implementing internal control mechanisms, processes, and measures to ensure adequate use of Tdh resources and assets
• Ensure optimization, efficiency, and safety of logistics workflows (both physical and informative
• Implementing an efficient monitoring system of logistics activities across the delegation.

In collaboration with the Head of Delegation and/or the Security Advisor, s/he contributes to the development of the operational security strategy and ensure respect of the security SOPs on the delegation.

S/he hierarchically supervises the coordination’s logistics team and functionally all the delegation’s logistics staff.

Specific responsibilities:

The full job description will be shared with the selected candidates participating in the recruitment process.

Profile:

Training/Qualifications:

• Higher level studies: Master in Logistics / Transport / Administration or any other relevant degree

Experience:

• Proven experience as a logistician in an international NGO (minimum 5 years)
• Experience in an emergency or unstable security context
• Experience in team management and experience in training/capacity building desired
• Mastery of logistics procedures
• Mastery of donor procedures (ECHO, OFDA, UNICEF, etc.)

Languages:

• Proficiency in English

IT Knowledge:

• Mastery of the usual tools

Conditions offered:

• Swiss contract
• Gross monthly salary between 5000 CHF and 5800 x13,36 months
• Insurances: sickness, accident, repatriation
• Annual leaves: 25 days/year
• Transport: Flights to duty station and back
• Accommodation: provided as per Tdh Ukraine’s rules

Child Safeguarding Policy:

• Raising awareness within the Foundation on violence against children
• Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse
• Reducing the risk of child abuse by selectively recruiting employees and others
• Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?