Logistics Coordinator

General job description

The LOGISTICS COORDINATOR will:

• Contribute to the mission strategy definition, and plan, implement and monitor all the logistical and procurement tasks
• Build good and trust-based relations with service providers and represent the organization in its relationships with them.
• Support the CD on logistics related strategic planning and budgeting .

Key activities in your role will include

Internal coordination of the mission’s logistics team:

• Sharing of workload and resources. Assessment of resources necessary for the correct implementation of activities.
• Management and monitoring of the logistical team being set up.
• Support for the standardization of procedures and formats. ?Dissemination and implementation of Action Against Hunger logistics procedures (Kit Log V3.6).
• Ensuring compliance with the Code of Conduct, the Charter of Principles and General Procurement Conditions. Participation in the elaboration of proposals and reports to donors:
• Ensure that proposals are in line with the logistics strategy and that they consider the logistical needs and support costs of the mission.
• Develop, update and disseminate the procurement plan as an element of the proposal.
• Participate in the preparation of reports to donors, including logistical aspects according to their policy (equipment, storage, fleet management, etc.)
• Supervise the supply chain:
• Implement and monitor supply chain management tools.
• Ensuring coordination with the departments involved in the supply chain ?Oversee the elaboration of the procurement plans for all projects
• Elaborate the mission’s supply plan
• Ensure compliance with internal and external logistical processes
• Implement anti-fraud policy and internal control mechanisms Budgeting
• Identifies logistical needs for inclusion in the annual budget
• Participates in the preparation of budgets sent to donors
• Validate monthly budget forecasts at the grassroots level Reporting and information management: ?Monitor and analyse logistical costs of the mission.
• Consolidate and analyse base reports, in case new bases are opened.
• Optimize the use of resources and identify new needs.
• Implement the organization’s archiving policy.
• Coordinate donor and/or audit responses at mission level.
• Ensure compilation and submission of monthly reports to HQ. Communication management:
• Implement the organization’s communication systems
• Implement the organization’s ICT policy at mission level. Team management:
• Implement the organization’s equipment management policy in the mission.
• Ensure the adequacy of equipment to user needs
• Ensure efficient use of resources within the mission
• Ensure compliance with donor standards at the end of the project. Fleet management:
• Plan the mission’s movements efficiently.
• Elaborate and disseminate vehicle use policy
• Elaborate vehicle maintenance plan Elaborate vehicle fleet renewal strategy
• Develop the mission’s logistics strategy (purchasing, transportation, storage, vehicle fleet, etc.)
• Provide logistical information to other departments for the definition of the country strategy.
• Develop in a timely and qualitative manner the logistical part of the programmatic project submissions and donor reports.

Do you meet the profile required criteria?

• Higher education in management, economics, or any related field.
• Profound knowledge of donor guidelines.
• Knowledge of ACF desirable (organization, mandate, strategy, procedures).
• Minimum 3 years previous experience in Logistics / procurement management and at least 2 years in the humanitarian sector.
• Practical experience in the field of supply chain management, fleet / transport and asset management
• International experience. Demonstrated capacity to work in multicultural environments.
• Good communication skills.
• Proven team-work experience and of coordination of staff under supervision.
• Business fluency of English language. Romanian / Russian are advantageous

Our remuneration package:

We offer immediate incorporation to a dynamic international network with the following remuneration package:

• Formal work contract: Long Term
• Base: Chisinau (Moldova). National and international mobility may be needed.
• Salary: according to Action Against Hunger salary scale and to candidate’s previous experience.

This packaged includes:

• Non-accompanied position.
• Expatriate insurance (health, live, repatriation, travel, etc.)
• Break flights/trips to defined area: (break per diem: 215 EUR)
• Yearly holiday return flight ticket
• Accommodation and housing expenses (in shared guest house)
• Travel costs to and from the mission.
• 25 working days of paid leave per year.