Logistics Assistant – ICFP Conference

The purpose of this role,

To support VSO ICFP Conference Coordinator with local Thai local language and business knowledge in ensuring effective procurement primarily for hotels and print supplies for ICFP Conference in Pattaya.

Objectives of the assignment:

1. Identify, negotiate and develop agreed hotel accommodation for approximately 25 VSO attendees at International Conference of Family Planning in Pattaya.
2. Identify, negotiate and develop print supplier agreement for a number of deliverables in support of the ICFP conference in Pattaya
3. Working with the VSO ICFP Conference Coordinator, finalize the evaluation questions for the interviews and support the ICFP Conference Coordinator necessary
4. Conduct ZOOM/ Teams interviews with the support of ICFP Conference Coordinator

Timelines and key dates:

• 8 days in total during August, September, October and November until ICFP conference ends 17th November.
• The peak workload is estimated to be from 2nd week of August (hotel agreement in place) and in September (print supplier agreement)

Skills, qualifications and experience required

The successful individual should have the following experience and competencies:

• Office administration, procurement and negotiation skills
• Experience working within the tourist industry and in event/conference management is a plus
• Excellent interpersonal and relational skills
• Working knowledge of ZOOM and/or Teams for interviews is essential
• Having previously engaged with VSO previously is an advantage but not essential
• Proficiency in English language.