LOGISTICS ASSISTANT, G4

Org. Setting and Reporting

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political Missions, Agencies, Funds and Programmes of the UN system worldwide.

These positions are located in the United Nations Global Service Centre, Brindisi, Italy, in the Warehouse & Distribution Team, Delivery and Return Section, within the Supply Chain Service. These positions are under the supervision of the Senior Logistics Assistant.

Responsibilities

Within delegated authority, the Logistics Assistant will be responsible for the following duties:

Supply
• Prepares Material Request Orders for transfer of assets to various missions.
• Assists with preparation of presentations for submission to Headquarters Committee on Contracts (HCC).
• Assists staff within the Section with respect to relevant procedures and practices.
• Organizes, monitors and maintains contract files and Section’s manuals.
Transportation
• Liaises with relevant divisions, e.g., procurement, accounting, with respect to verification and processing of invoices.
• Obtains funding certification of requisitions and Letters of Assistance (LOAs).
• Records and monitors contract activity.
• Maintains contact with relevant headquarters and mission staff with respect to provision, co-ordination, monitoring and status of aircraft services.
• Monitors insurance coverage of aircraft fleet.
General
• Initiates relevant action with respect to requisitions and Letters of Assist (LOA) and monitors same.
• Prepares LOA and obtains the funding certification
• Maintains and monitors relevant databases, e.g., stock levels of various supply items.
• Prepares requisitions and enters applicable data to initiate requisition process. Provides updates of requisition status on a regular basis.
• Generates relevant status reports.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as required.

Competencies

• Professionalism: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Driving Licence type “C” is desirable.

Forklift permit (3 Ton and above) is desirable.

Driving Licence type “B” is required.

Work Experience

A minimum of 3 (three) years’ experience in supply chain management, logistics or related area is required. The minimum years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher.

Experience in Air Cargo loading operations is required.

Experience working with SAP/ERP is required.

Experience in warehousing is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.