Logistics and procurement officer _ Ecuador

Job Title: Logistics and procurement officer

Job Status: Full time (40 hrs per week)

Job location: Guayaquil,Ecuador

Report to: Regional program manager

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct. The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
2. Provide a positive and valued experience for those receiving service within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work.

MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

JOB SUMMARY

As a small but rapidly growing global health organization, we are looking for a full-time Logistics and Procurement officer who will play a key role through providing logistical and operational support to the Medglobal Ecuador team. Logistics and procurement officer contributes to the Medglobal´s mission by performing the procurement and logistics transactions through local partners to ensure that program activities are implemented in an effective and efficient manner according to the MedGlobal procurement threshold, policy and guidelines. These activities include completing all forms and processes related to procurement and logistics required from HQ and the project.

ESSENTIAL DUTIES, RESPONSIBILITIES

Logistics and procurement officer has the following responsibilities and duties:

Procurement

• Review MG Procurement and Logistics Manual and perform the required process.
• Accountable for the FO of reliable and cost-effective local procurement processes in cooperation with the procurement & logistics field staff.
• Responsible and accountable for the overall success of all logistics, procurement processes in cooperation with the FO Team.

Logistics and Operations

• Ensure that all MG operational contracts are renewed, signed and updated in cooperation with the Procurement and logistics manager and the regional program Manager.
• Support Field Office team in the logistics necessary for recruitment and staff contract.
• Coordinate and provide logistics needed for all medical volunteers (logistics outside the clinic such as transportation, hotel reservations, among others).
• Coordinate the international volunteer activities for Ecuador (Compile volunteers documents: CV, Passport, Medical License, Covid 19 vaccination proof, Waiver, Code of conduct, Travel insurance)
• Organize medical volunteers documents and request Medical College licenses.
• Arrange accommodation and transportation for FO members and international volunteers in cooperation with FO staff.
• Complete program reports on MG Health Units/Facilities activities, monthly.
• Update Ecuador Project coordinator with the local security situation on a weekly basis in cooperation with the field staff.
• Responsible for visibility printing material and media coverage.
• Summarize and complete financial and programmatic reports based on MedGlobal templates, to the Ecuador Project coordinator.
• Responsible for MedGlobal inventory, asset list and any medication or medical supplies distributions in cooperation with the local field team.
• Responsible for MedGlobal Gift in kind custom clearances in cooperation with the procurement & logistics manager. Upload information to the drive and report to the Ecuador Project coordinator.
• Responsible for MedGlobal Gift in-country donations process including the request of donation letters. Upload information to the drive and report to the Ecuador project coordinator.
• Perform other duties as requested by the Ecuador project coordinator related to the program.

QUALIFICATIONS

• Excellent command of spoken and written Spanish, English will be a plus.
• 1 year previous experience in an INGO.
• University degree in Law, Business, Administration, Logistics, or other related.
• Ability to prioritize and deal with competing demands & complex context
• Demonstrated excellent computer literacy (Excel, word, internet).
• Excellent organizational, interpersonal and communication skills.
• A team builder with excellent people skills; culturally sensitive.