Logistics and Admin Assistant

Global Rights Compliance (‘GRC’) is a niche organization made up of international lawyers and development experts focused on “democratizing” complex international human rights, criminal and humanitarian law. Drawing on decades of experience in conflict-affected areas and transitional justice environments our “root and branch” philosophy combines innovative full-spectrum accountability strategies, building the capacity of States to implement international humanitarian and human rights standards, bespoke expertise in evidence gathering in conflict settings, and assisting communities to seek remedies for violations.

GRC is committed to enhancing compliance with international humanitarian law (‘IHL’), international criminal law (‘ICL’), and international human rights law (‘IHRL’) in fragile and conflict-affected states(‘FCAS’).

We are looking for Logistics and Admin Assistant who will be assisting on a daily basis Admin, Operation, and Logistics efforts.

DUTY STATION: The job will be remote.
CONTRACT DURATION: 6-month contract with a possible extension.

DUTIES AND RESPONSIBILITIES

• Coordinate all logistical arrangements in Ukraine for international team deployments and events, including booking rooms, accommodation, and train tickets as well as arranging meeting rooms, etc. according to GRC policy.
• Assist the Administrator in booking hotels, flights, and train tickets for the project deployments according to the donor requirements and GRC policies
• Assist the Administrator in liaising and finalizing procurements, service providers, and any other externals
• Handle all correspondence with the travel agency
• Create and maintain Admin paper, electronic files, and databases up to date.
• Follow-up on specific processes, purchases, and quotations.
• Managing and updating records
• Check and help with the preparation of travel and expense reports for field missions.
• Assist in day-to-day operations in the administration of GRC.
• Maintain up-to-date files and records of admin documentation.
• Prepare and submit admin-related expense reports (accommodation, train)
• Perform any other tasks assigned by the supervisor.

ATTRIBUTES AND EXPERIENCE

• Working level of English
• Prior work experience in a similar role will be considered an asset
• Excellent verbal and written communication skills.
• Excellent interpersonal skills
• Good knowledge of MS Office and Google Drive, Teams
• Attention to detail and process-oriented
• Compatibility for both independence and teamwork.
• Excellent organizational and planning skills
• Ability to manage sensitive and confidential information
• Multitasking skills