FRC - French Red Cross
description
Job Title: Logistics Admin Officer
Country: Iraq
Location: Baghdad, with field trips to Babil, Suleymaniah, Wassit, Mayssan.
Reports to: FRC Support Delegate (Hierarchical) FRC Logistics Coordinator (functional) and FRC Admin Coordinators (functional)
IRCS, FRC, SRC description:
The Iraqi Red Crescent Society (IRCS), French Red Cross (FRC) and Swedish Red Cross (SRC) endeavor to prevent and relieve all human suffering, with full impartiality and without discrimination, and support the most vulnerable, including victims of conflict and disasters. Its action encompassed Disaster Risk Reduction, water, sanitation, primary and secondary health care, hygiene and health promotion, psychosocial support, relief activities and livelihood in respect with the International Red Cross and Red Crescent Movement values and principles and close collaboration among RCRC entities in-country.
Context:
Iraq is at risk of multiple disasters ranging from the natural hazards such as drought, sandstorm, heatwaves, floods, desertification and epidemics to man-made ones. This susceptibility accompanied by the effect of wars and conflicts in the last four decades results in multiple hazardous effects such as contamination of the land by unexploded ordnance and cluster munitions. Wars and conflicts affected the functionality of the system to respond to disasters. This, combined with the effect of poverty and displacement, results in increase in the vulnerability of the people and further compromises the system leading to many challenges faced by the DRM key stakeholders.
The Iraqi Red Crescent Society (IRCS), French Red Cross (FRC) and Swedish Red Cross (SRC) are carrying out an ECHO project, in consortium, aiming to strengthening the resilience of vulnerable Iraqi population, by enhancing understanding of disaster risk and reinforcing disaster preparedness at community and governorate levels.
This Action focus on community-based disaster risk management (CBDRM) and disaster preparedness (DP), with special emphasis on Water, Sanitation and Hygiene (WASH) integration and Green Response. Cross-cutting issues such as protection, gender and diversity, community and engagement and accountability are also central in the programme to assure that preparedness and response activities are appropriate and uphold the dignity, access, participation and safety of the targeted men and women of different ages and backgrounds. This programme encompasses capacity development of the Iraqi Red Crescent Society (IRCS) in Disaster Risk Management (DRM) as well as of national authorities and local first-line response have limited capacity to respond to disasters. In light with the current COVID-19 outbreak, the Action also includes a dedicated response –in the governorates of Sulaymaniyah, Babel, Wassit and Missan, three outputs are expected via the project:
- Target communities have increased knowledge and awareness and are better prepared for multiple hazards
- Enhance the existing coordination mechanisms between the IRCS and relevant DRM stakeholders
- Target communities have increased knowledge and awareness on COVID-19 and are better prepared to face current outbreak
Purpose:
The Logistics Admin Officer is responsible for assisting the logistics and administrative needs of the project implementation, including assisting in meeting daily scheduling and administrative support needs for the IRCS, SRC and FRC team relating to the ECHO project.
NB: Extreme availability, flexibility and patience are expected for this position.
Objective 1: Logistics support
- Follow up procurements process in liaison with IRCS support team to ensure collection of all original procurement files and documents and implementation of the tools and procedures built by the FRC at country level for the project.
- Preparing complete bid analysis
- Compile purchase files with all the necessary documents in conformity with FRC and donor procurement rules and procedures
- In liaison with the Logistics Coordinator ensure that all procurements are tracked and recorded
- Provide logistic assistance in organizing and conducting project activities i.e. workshops and trainings in the 4 governorates targeted by the project.
- Provide support to the day-to-day coordination of project activities, i.e. assist in planning, implementation, translation, monitoring and reporting.
- Manage any shipments and deliveries
- Ensuring proper functionality of the office
- Arrange and provide administrative support on travel and accommodation to FRC delegates and staff.
Objective 2: Admin support
- Provide administrative and financial assistance and advice to SRC finance staff and IRCS support team in the provision of oversight of all administrative and financial matters related to the implementation of the project.
- Ensure that all operations under the projects such as contracts, travel order, reporting and financial disbursements are in line with administrative rules and regulations, inclusive payment of volunteers together with the financial department.
Objective 3: Perform any other duties asked to support the project (in other areas of intervention, in other topics, in case of emergency, etc.)
The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.
|
French Red Cross is a humanitarian organization. Because of the particular nature of aid programs, the exact functions and responsibilities of the employee, as well as the working schedules can be subject to temporary modifications. Flexibility is expected on behalf of every employee.This job description can be subject to modifications following the evolution of FRC activities. These modifications will be defined and discussed between the employees and French Red Cross.
|
Qualifications:
Profile position requisitions:
- Sense of responsibility, team spirit
- Analysis and design background
- Detail oriented
- Management experience
- Planning and coordinating
- Adaptability (different sites and constraints)
- Patience
- Experience in staff management, and ability to accompany various profiles
- Strong listening, comprehension and dialogue skills
- Strong writing skills in English and Arabic
- Strong work organization and coordination skills
- Strong motivation to work in close partnership with IRCS
- Ability to make this project part of national and local sector policies
- Willingness to travel to all 4 governorates if required (Sulaymaniyah, Babel, Wassit and Missan)
Experience:
- Minimum 2 years of similar experience or position
- Experience in logistics and finance
- Experience in coordinating with authorities is needed
- Good technical knowledge about logistics and administration
- Experience in response to an emergency situation is a plus
- Experience in project cycle management and team management desirable
- Experience or knowledge of the Red Cross Red Crescent movement is an asset
Languages:
- Fluent Arabic is mandatory to maintain a good collaboration and dialogue with IRCS volunteers
- Very good English knowledge is mandatory
- Knowledge of Kurdish is an asset
Working hours: 8:30h-17h, Sunday to Thursday
It’s possible to work on Friday and Saturday or later than mentioned hours in exceptional basis. All positions are subject to respecting the Red Cross Code of Conduct and the values of the organization.
How to Apply