LM028 Transport Assistant

Reporting Line:

The Transport Assistant will be under the direct supervision of Transport Officer and will report directly to him/her.

Main Tasks and Responsibilities:

• To conduct maintenance and repair of EUCAP vehicles in accordance with the vehicle manufactures standards for automotive electrical, air conditioning system, suspension system, braking system (including ABS system), body work and painting;
• To ensure the transport system within the area of responsibility, including liaising with car rental agencies, monitoring the fleet (fuel accountability, damages to the vehicles, road accidents and insurance cover) through the electronically Fleet management System;
• To identify and monitor the requirement for spare parts, workshop equipment and tools in order to facilitate efficient maintenance as well as performing quality assurance;
• To propose withdrawal of vehicles from service, if they are not considered to be roadworthy;
• To conduct accident damage assessments, processes vehicle accident reports and raises Damage Discrepancy Reports as required;
• To support and assist in the preparation of reports and makes recommendations as necessary on various transport matters within her/his area of competence;
• To support and assist implementing and co-ordinating an intra-theatre air and land movement plan for the Mission;
• To support and assist in maintaining a data base for cost-control/analysis, scheduling of services/repairs and ensures tracking of reimbursements of repairs after accidents;
• To liaise with forwarder agencies as required with respect to provision of movement resources;
• To provide support on transport related matters to Mission members during the trips to the fields;
• To undertake any other related task as requested by the Line Manager.
• To participate in the export and import projects, and other in-mission cargo transports, namely as interlocutor with Local Authorities, to produce draft documents, to control the good development of the processes, if required;
• To assist the execution of Mission assets maintenance – first and second level – and providing support in third level, as required;
• To support the Transport Officer during Market Surveys;
• To support the Transport Officer in the Quality Control of the contracts in place;
• To support the Transport Officer with Invoices Verification, and production of documents necessary for the good execution of the contracts;
• To submit reports in his/her field of responsibility;
• To be available to participate in field trips across the Mission area (Somalia, Somaliland, Kenya) as required;
• To facilitate the interaction with the local counterparts if needed;
• To conduct any other task given by his/her Line Manager in the field of General Support Services.

Essential Qualifications and Experience:

• Successful completion of secondary education attested by a certificate;

AND

• After having fulfilled the education requirements, a minimum of 3 years of professional experience in a relevant field of work.

Essential Knowledge, Skills and Abilities:

• Proficiency in car maintenance and repairs;
• Proficiency in use of standard maintenance related software and data entry processes, knowledge of logistics databases and inventory procedures;
• Knowledge of using electronic Fleet Management, inclusive tracking software;
• Good English writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and the Internet;
• Good communication and analytical skills in both written and spoken English; must be able to express him/herself clearly and concisely in written and oral form;
• Good language skills in the Local Native language;
• Honesty and integrity; strong sense of confidentiality and discretion in dealing with staff-related matters and financial issues;
• Proven interpersonal skills and the ability to harmoniously work in a multi-cultural, multi-ethnic team with sensitivity and respect for diversity;
• Strong organizational skills and ability to effectively perform the assigned tasks in a dynamic environment;
• Continuous improvement attitude; ability to learn and apply new concepts;
• Ability to manage time effectively in order to ensure that tasks are completed within the given timelines; ability to adapt to different situations and to efficiently respond under high-pressure circumstances, while still acting with courtesy.
• Must be capable to work both indoors and outdoors under extreme conditions, and to load and move heavy equipment as required with adequate tools;
• Working schedule is day shift with flexibility to respond to urgent and/or after-hour needs. May be required to work on shift during Weekends and Holidays as required;
• A valid EU category “C1” driving license or equivalent.

Desirable Qualifications and Experience:

• A professional qualification in Logistics, Business Administration, Procurement/Purchasing & Supply chain, Engineering, Maintenance or equivalent;
• Previous work experience with an international and/or government organisation;
• Good knowledge of the local market and of suppliers’ databases;
• Understanding of EU procurement procedures and regulations;
• Experience in Enterprise Resource Planning programs, namely in Inventory Management;
• Previous experience in tasks and responsibilities as described above;

Special Note:

• Mandatory requirement to pass security clearances and medical checks.