International Organization for Migration
Position Title : Liaison and Executive Officer
Duty Station : Kabul, Afghanistan
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 21 June 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the direct supervision of the Chief of Mission (CoM)/Special Envoy, the guidance from the Deputy Chief of Mission (DCoM) for Afghanistan, and in close coordination with the Programme Support Unit (PSU) and other relevant Country Office (CO) units, the Liaison and Executive Officer will encourage and facilitate the integration of a collaborative, client-focused, quality and results-oriented approach in the CO’s programming. The successful candidate will work in close collaboration with the support services, programme and project teams locally and with the International Organization for Migration (IOM) Regional Office for Asia and the Pacific (ROAP), as well as, Headquarters (HQ) colleagues to ensure the successful delivery of administrative and support services to the Office of CoM. Also, the Liaison and Executive Officer will provide technical support for internal and external relations and liaison activities.
The incumbent is expected to carry out the duties in accordance with the strictest ethical standards and with due respect for gender and socio-cultural sensitivities.
Core Functions / Responsibilities:
1. Coordinate and follow up on the preparation and compilation of briefing papers, talking points, and detailed presentations and other materials as needed for the CoM and DCoM’s internal and external use.
2. Coordinate, ensure the organization of and follow up on the CoM’s and DCoM’s schedule and meetings with senior counterparts from external organizations both in Afghanistan and during overseas travel, and select and provide the necessary briefing materials and documents required.
3. Facilitate the flow of communication between the CoM and DCoM with the Senior Management Team in HQ and RO as well as heads of Units and Programme Managers in the CO.
4. Work closely with the CoM/Special Envoy and assist in the accomplishment of his mandate, objectives, and leadership of the CO by analyzing issues, making recommendations, drafting action points, and monitoring and following-up on implementation.
5. Liaise and maintain regular contacts with stakeholders (International Organizations, Embassies, governmental and non-governmental as well as with the private sector). Provide information to the CoM and DCoM on the priorities and objectives of the interlocuters and recommend best approaches to achieve desired outcomes. In close coordination with PSU, provide technical inputs to support liaison functions with donors and to contribute to the development of the resource mobilization strategy.
6. Support the roll out of the Internal Governance Framework and the implementation of the Risk and Compliance Strategy, which is designed to automate the identification, reporting and mitigation of risks to the CO.
7. Maintain a network of counterparts and key stakeholders to facilitate communication and planning.
8. Ensure contact data for external stakeholders is kept up to date.
9. Draft notes-for-the-file from external meetings; circulate to the broader IOM Country Team and/or external partners as appropriate.
10. Check on the timely follow up by the CoM and DCoM on key issues that arise during external discussion, and recommend action to be taken.
11. Support preparations for high-level meetings.
12. Ensure the CoM and DCoM’s data is included in the Senior Management Team calendar, task tracker and contact database.
13. Coordinate with broader programme and project teams within IOM on tasks to support CO operations.
14. Ensure both paper and electronic files for the Senior Management Team are maintained and that open lines of communication and information flow across IOM platforms are implemented, including on key administrative issues.
15. Draft notes-for-the-file from internal IOM meetings; circulate to the relevant team members.
16. Organize special events, including visiting diplomatic missions and delegations; plan and coordinate practical arrangements, manage briefing materials for the CoM and DCoM and follow-up on action points as appropriate.
17. Initiate, plan and assist in the implementation of special assignments/projects for the CoM and DCoM.
18. Conduct research on specific issues and draft analyses and summaries in this respect.
19. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s Degree in Political or Social Sciences, Business Administration, Public Adminstartion, Management, Migration Studies, International Relations, Law or a related field from an accredited academic institution with two years of relevant professional experience; or
• University Degree in the above fields with four years of relevant professional experience.
Experience
• Minimum two years of relevant working experience at the national or international level in executive / management level support in delivery of development advisory services, partnerships and representation, in the United Nations system, NGOs, or public-sector organizations;
• Experience in liaising with government and diplomatic authorities;
• Experience in overall office administration management in a multicultural environment;
• Experience in producing materials targeting outside audiences and policy documents;
• Proven knowledge of the UN system and procedures, with prior work experience in a country office or regional office an asset.
• Thorough knowledge of the functions of intergovernmental organizations;
• Familiarity with the issues of migration and emergency programmes;
• Work experience in the region.
Skills
• Good knowledge of the UN system is an asset;
• Excellent writing skills, including editing and translating documents and production of material targeting outside audiences;
• Strong analytical, strategic and creative thinking;
• Excellent people and communication skills and demonstrated ability to establish and maintain effective relationships with stakeholders and partners;
• Knowledge of the broad range of migration related subject areas dealt with by the Organization;
• Sound knowledge of UN and bilateral donor programming;;
• Knowledge of IOM project development procedures (including PRISM and PRIMA) and processes, advantageous;
• Strong liaison, coordination skills and people skills;
• Computer literate, in particular MS Word, Excel and PowerPoint;
• Leadership and coordination experience;
• Knowledge of social media an advantage.
Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English is required (oral and written). Working knowledge of Dari and/or Pashto is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
The position will likely be based at IOM’s office in Kabul, Afghanistan.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 21 June 2022 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 08.06.2022 to 21.06.2022
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: VN 2022 169 Liaison and Executive Officer (P2) Kabul, Afghanistan (57615933) Released
Posting: Posting NC57615934 (57615934) Released