LH001 Admin/Press and Public Information Assistant

Reporting Line:

The Admin/Press and Public Information Assistant will be under the direct supervision of the Head of Field Office (HoFO) and will report to him/her. Duties related to Press and Public Information will be done in close co-ordination with Senior Press and Public Information Officer (SPPIO).

Main Tasks and Responsibility:

• To carry out, assist and follow up with relevant administrative tasks, including the maintenance of relevant administrative forms, databases and rosters;
• To assist the HoFO on external and internal communications;
• To maintain regular contacts with local authorities, governmental organizations, non-governmental organizations, journalists or other external counterparts where it concerns the execution of the Mission Mandate in order to collect and disseminate information;
• To plan, prepare and support meetings as instructed by HoFO;
• To assist in the translation of documents;
• To monitor and report security issues to the HoFO and Mission Security Officer (MSO) and to assist both in the analysis of information;
• To support the SPPIO in carrying out the usual tasks of the PPI Office (Press releases, social media, management of visibility items, public outreach of the Mission);
• To contribute to the media monitoring for the Mission by following media reports of relevance for EUCAP and prepares a daily and weekly regional press reviews;
• To support in updating the Mission’s website and social media (Facebook, twitter) and writes press releases and articles under the guidance of the SPPIO;
• To assist in the development of printing materials for the Mission (such as newsletter, factsheets, leaflets, calendars, etc…) and contributes to the preparation of special media events;
• To make contacts to local press and keeps the contact list of the PPI Office and the mailing lists updated;
• To assist in keeping the visibility items stock updated (keeps track of in- and outgoing items);
• To carry out market researches with regard to visibility items;
• To undertake any other related tasks as requested by the Line Manager(s).

Essential Qualifications and Experience:

• Successful completion of secondary education attested by a certificate;

AND

• After having fulfilled the education requirements, a minimum of 3 years of professional experience in a relevant field of work.

Essential Knowledge, Skills and Abilities:

• Excellent communication, administration and organisational skills in both written and spoken English and Somali language;
• Exemplary writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook and Internet;
• Ability to work methodically, accurately and with attention to details as well as to tight deadlines;
• Ability to prioritize and perform, with limited supervision, multiple tasks in an energetic environment with multiple priorities;
• Strong sense of confidentiality and discretion in dealing with strategic sensitivities, staff-related matters and financial issues.

Desirable Qualifications and Experience:

• Successful completion of university studies of at least 3 years attested by a diploma, preferably in Human Resources, Administration, Business, Politics, Communication, Journalism or equivalent academic or professional training;
• A previous work experience in administration and Press and Public Information;
• Knowledge of Photoshop or other photo editing programs;
• Previous work experience with an international organisation;
• Ability to work independently and harmoniously with colleagues and as part of a team;
• Willingness to work long irregular hours when needed and still deal helpfully and courteously with all contacts;
• Must be able to express ideas and concepts clearly and concisely in written and oral form;
• Good experience in collecting and analysing using data for preparing reports and articles.

Special Note:

• Mandatory requirement to pass security clearances and medical checks.