Legal Assistant

Legal Assistant

Position Summary

This position involves providing a range of administrative and logistical support to the Legal team, including processing and filing paperwork, conducting legal research, updating NDI legal and registration documents, and maintaining a database of legal information on NDI offices. This position also involves coordinating with regional teams to update information regarding NDI offices and to prepare documents required for NDI operations overseas.

Essential Accountabilities/Responsibilities

• Maintaining a database containing country office registration details and other legal information, including leading outreach to regional teams on a biannual basis to gather information and preparing reports for senior management.
• Coordinating with regional teams to update post-classification and allowance determinations on a biannual basis.
• Assisting in processing legal paperwork, including processing invoices, filing and updating documentation, and helping coordinate transactions with other departments.
• Assisting regional teams in drafting board resolutions, powers of attorney, and other documents related to registering NDI offices overseas, including facilitating any required notarization, certification, or apostilles for the documents.
• Updating, as necessary, documents and content on NDI’s internal portal page for the Legal Team.
• Updating registration and governance-related documents, such as certificates of good standing and board resolutions.
• Conducting research and analysis on legal requirements in countries of NDI operations, generally related to employment law and registration of nonprofit organizations.
• Conducting other research and tasks, including administrative tasks, as requested by Legal Counsel.

Peripheral Accountabilities/Responsibilities (Non-essential)

• Other duties as assigned.

Parameters

• Incumbent operates under general supervision, receives direction on most processes and methods, and is assigned most work.
• Incumbent regularly interacts with staff at all levels within NDI.
• Some interaction with external funders and partners is required when necessary to support the provision of information or clarify information necessary for administration activities.

Required Qualifications

Education

• Bachelor’s degree, additional years of relevant work experience may be substituted for the educational requirement on a one-for one basis.

Experience

• Prior experience working in an office administration setting; prior experience working in a legal setting preferred but not required.

Knowledge, Skills and Abilities (KSAs)

• Ability to work with and handle sensitive materials discreetly.
• Interest in non-governmental organizations operating abroad, particularly in relation to legal issues for operations.
• High attention to detail, strong organizational skills, and ability to manage multiple tasks with limited supervision.
• Ability to effectively prioritize.
• Excellent English writing skills.
• Ability to analyze, synthesize and effectively communicate information.
• Capacity to work both independently and as a member of a team.
• Working knowledge of PC-based word processing and spreadsheet applications, especially the Google platform.
• Familiarity with NDI policies, procedures, and programs, a plus.
• Academic experience in legal studies is preferred but not required.
• Experience and knowledge on OFAC and BIS requirements is preferred but not required.
• Proficiency in either French, Arabic, Spanish or Russian is preferred but not required.

Certifications/Licenses (desired)

• None required.

Work Environment

• This position generally is performed in an office environment and may be suitable for partial telework.
• Occasional evening and weekend work may be required.

Physical Requirements

• Sitting/mobility—to work at a desk and move around work areas.
• Speaking/hearing—to engage orally in conversation with others.
• Seeing—to effectively use a computer screen and for reading and interpreting printed materials, memos and other paperwork.
• Reaching/handling—to input information into computer systems and retrieve and work with appropriate paperwork, equipment and supplies and complete filing.

ADA Notation:

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

Comment:

To comply with tax and legal obligations, all candidates for DC-based positions must reside in Maryland, DC or Virginia. While there may be flexibility for remote/hybrid work environments, candidates must be residents of MD, DC or VA or relocate prior to the start of employment at NDI.

Candidates must be legally eligible to work in the U.S. NDI does not provide sponsorship.

NDI is an equal opportunity employer (EOE). As such, NDI makes employment decisions and provides equal employment opportunity without regard to an applicant’s or employee’s race, religion, color, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other basis protected by federal, state and local laws. If you need reasonable accommodation in the application or hiring process, please notify NDI’s Human Resources department.

To apply please visit our website at www.ndi.org/careers.

Apply Here

PI181683798