Latin America – Program Associate

The American Bar Association-Rule of Law Initiative is seeking a full-time Program Associate for it’s Latin America & Caribbean division. The Program Associate assists all aspects of program implementation to carry out programmatic activities and ensures administrative, budgetary, and compliance requirements are being met/or exceeded according to ABA, Center for Global Programs and donor processes and regulations.

Principal Duties/Job Responsibilities:

•Coordinates input and conducts desk research for concept notes and program reporting, including quarterly and annual reports, drafting memoranda, and other outreach materials, tracks business development opportunities

•Ensures program implementation conforms to U.S. government and/or other donor procurement guidelines, ABA and Center for Global Programs policies

•Collaborates with MEL team and partners to collect, check/clean program data, enters data in DevResults or other required MEL tracking system, develops data visualization charts and graphs for reporting

•Participates in planning and tracking of program activities and updates work plans, including conducting and overseeing monitoring, evaluation, and learning data collection and entry

•Participates in budget creation, tracks project/program activities against budget(s), drafts financial projections and updates internal budget tracking tools

•Serves as a point of contact for projects and communicates with program teams, country offices, and partners on project status; coordinates and schedules team meetings, including drafting agendas and taking notes highlighting deliverables

•Provides advanced administrative support functions for projects and issue-area work groups, such as drafting and amending contracts, updating terms of reference, processing invoices, arranging travel, and liaising with other ABA Center for Global Programs support departments

•Supports drafting of job descriptions for staff and consultants and onboarding process, communicates with field offices to learn or awareness and application of local labor laws, participates in panel interviews, trains new staff on processes and procedures

•Assists with adherence to data and personally identifiable information privacy regulations and branding waivers and vetting processes, country media monitoring and tracking political and environmental developments impacting safety and security

•Performs other related duties as required

Required Education, Qualifications, Experience:

•Bachelor’s degree

•Previous experience working in an office environment, including internships or volunteering.

•Basic skills in Microsoft Office, Microsoft Excel, and Microsoft PowerPoint

Preferred Education, Qualifications, Experience:

•Interest in commitment to rule of law, human rights, democracy and governance, social inclusion, and [other areas relevant to program/issue].

•Excellent interpersonal skills and ability to work effectively with diverse groups of stakeholders.

•Effective time management and a strong ability to multitask, adapt, and manage competing priorities.

•Strong Microsoft Office Suite skills and familiarity with social media.

•Ability and willingness to be an effective team player.

•Fluency in written and spoken English.

•Language proficiency, if not fluency, in Spanish.