Knowledge Management Officer

Knowledge Management Officer

National Position

Contract type: Fixed Term (4 months)

Location: Nairobi, Kenya

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect, and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 19 organizations (affiliates) working togetherwith partners and local communities in the areas of humanitarian, development, and campaigning, in more than 90 countries.**

Who We Are

For over 50 years, Oxfam has been working in the Horn, East, and Central Africa (HECA) region, focussing its programs in the following countries: Burundi, DR Congo, Ethiopia, Kenya, Rwanda, South Sudan, Somalia, Tanzania, Sudan, and Uganda. We have a strong network of country teams who deliver our work and augmented by regional and global capacity on fundraising, advocacy and learning advisory support.

From humanitarian response to our work on helping crisis-affected people rebuild their lives, we aim to support activities that will achieve change at scale at all levels. Raising the voices of the communities we work with is critical to influencing a sustainable shift in local, national, regional, and global policies and practices of both state and private sectors.

Our vision is to contribute to a transformed and stable Horn, East and Central Africa region, where people exercise their right to challenge power and have dignity and security to drive transformative change in their lived experiences.

The Role

The main role of the Knowledge Management Officer is to collate, classify, and centrally store in electronic format, all documents, filles and folders relating to Oxfam, HECA Regional Platform legacy and current work on which pieces of evidence include the mapping process. Specific duties will include:

1. Develop and implement a digital documentation, knowledge management and archiving architecture and system.
2. Collate, classify, and archive electronic data files for HECA Regional Platform.
3. Work closely with Heads of departments, themes, and units to identify, classify, compile and file departmental, thematic, or unit records in an organised, accessible, and useful way.
4. Work closely with the Program Quality and MEAL team to collect, classify and file program development, implementation, monitoring and evaluation reports.
5. Archiving files electronically and arranging them digitally according to the Oxfam nomenclature
6. Transfer all paper files to electronic files.
7. Aggregate departmental, thematic, and individual folders box folder into central folders.
8. Apply security and protection standards for documents whose disclosure would harm organisational interests, backing up data and updating in line with the data protection policy
9. Archive all documents that are directed to be archived, including deeds, letters, circulars, warnings, employee data and others.
10. Coordinate with all departments at work to archive their files and organize files in an indexed manner.
11. Maintain the confidentiality of the data she/he has access to

The person

We are looking for a dynamic and committed individual with the following:

1. A degree in Information and Communications Technology, Information Management, Knowledge Management, Communications, or related field.
2. At least three (3) years’ experience in knowledge management, documentation, communication, network facilitation or related fields.
3. Advanced knowledge of office software packages (MS office), database management, web-based management systems, and IT tools for knowledge management.
4. Track record of developing digital applications and platforms.
5. Highly analytical ability to quickly synthesise information.
6. Strong organisational skills and creativity for developing evidence repositories
7. Ability to multi-task and liaise with multiple stakeholders in various locations.

Our offer

At Oxfam, we believe that every aspect of our work can lead to a positive outcome. If you have the same opinion, together with the ability to meet the challenges involved, this role offers scope for immense personal fulfilment – as well as outstanding opportunities to develop your career.

Oxfam is committed to providing a competitive compensation package based on a 36-hour work week.

How to apply

If you believe your qualifications meet the requirements, please apply using the link Closing date: 24 November 2022

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

Only shortlisted candidates will be considered