Junior Project Assistant

Link to the original job advertisement

Context

Under the direct supervision of the Head of the Electoral Support Unit (ESU), the incumbent will provide support in ESU’s activities and in the implementation of EU Elections Observations Missions (EU EOMs) and electoral mission.

Core Functions / Responsibilities

• Assist in the preparation of project proposals/offers for EOM projects, i.e. editing documents in Word, internet research;
• Assist with administrative and organizational tasks linked to travel arrangements of international personnel, including visa processing, medical insurance enrolment, security/medical clearances;
• Review and process expense claims for observers and EOM consultants;
• Assist in procurement activities required under each specific contract (Purchase Requests, Bid Analysis). Support in administrative procedures such as vendor creation, data entry for payment of invoices, etc.;
• Assist in the preparation of audits for EOM projects and in closure of projects, i.e. documents preparation and collection etc.; and
• Any other tasks that may be required.

Required Qualifications and Experience

Education

• University degree in Political or Social Science, International Relations, Business Administration or a related field from an accredited academic institution, with one year of relevant professional experience; OR
• Completed High School degree from an accredited academic institution, with three years of relevant professional experience

Experience and skills

• Professional experience in administration and logistics;
• Experience in the financial management and reporting of EU funded projects is a distinct advantage;
• High level of computer literacy, in particular in Excel, is a distinctive advantage;
• Strong organizational skills;
• Ability to review a variety of data, identify and recommend adjustments.

Languages

Fluency in English is required. Knowledge of any other UN official language is an asset.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, and verification of residency, visa and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of vaccination against COVID-19.

This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.