Administrative Assistant

Overview

Responsible

College Advocates aim to educate families and provide efficient tools

to solve the Pay-for-College & College Debt problem in America. We

are a Community Resource providing education, prompting, & holistic

strategies at no cost to the families, companies, communities, and

universities that we work with. Our advisors are certified by a

nationally recognized non-profit, Heartland Institute of Financial

Education, becoming the nation’s only Certified Pay-for-College

Specialists & Certified College Debt Specialists.

Tasks

POSITION OBJECTIVE/SUMMARY:

Provides administrative assistant support to the Executive Director, which includes: preparing correspondence and reports, data entry, timekeeping, answering incoming calls, distributing mail, faxing, photocopying etc. May provide lead oversight for one (1) or more Administrative Services departments and/or functions.

GENERAL STATEMENT OF FUNCTIONS:
Prepare correspondence and reports on behalf of the Director, and/or program staff.
Maintain meeting calendar and also appointment schedule.
May be required to take minutes at meetings.
Assist in staff timekeeping and departmental scheduling duties. Prepare Personnel Action Notice (PAN) forms for appropriate signature and approval.
Maintain and organize client caseload and system that tracks outcome measures.
Maintain and organize a departmental filing system which facilitates ready retrieval of documents as needed.
Assists and tracks outcomes, measure completion and follow up for staff.
Assist with the disbursement and reconciliation of any program related expenditures.
Participate in the completion of any documents related to the coordination and delivery of services.
Order and maintain departmental supplies within established guidelines.
General clerical duties include: data entry, answering incoming calls, distributing mail, faxing, photocopying, etc.
Practice confidentiality in all client, employee, and management related matters.
Assist in preserving Responsible College Advocates’s mission, goals, and objectives by tracking achievements end which includes internal service delivery goals and objectives.
Assist in other duties and special projects as assigned.

Requirements

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION:
At least 3 years experience in administrative clerical support
Proficiency in MS Word, Excel, PowerPoint and a data entry database computer software in a windows environment.
Must be organized, detail oriented and the ability to strictly safeguard confidential information.

Possesses excellent written, verbal communication and interpersonal

skills, the ability to interface with all levels of management and

associates while building strong relationships.

Must have the ability to multitask, problem solve, meet competitive

deadlines and follow through on work assignments in a fast-paced

environment.

Benefits

Benefits:
401(k)
Dental insurance
Employee assistance program
Health insurance
Paid time off

Schedule:
8 hour shift
Day shift