UNOPS
- Assist in Procurement Processes and Documentation
- Assist in the preparation, processing and maintenance of procurement documents, including bids and offers, purchase orders, invoices, and notes to file.
- Assist in the preparation of small procurement exercises such as shopping notes and expense reconciliations
- Assist in the preparation of reports, solicitation documents, and contracts
- Ensure accuracy and completeness of procurement records and documentation.
- Assist in systematic filing and management of procurement documents across designated folders and directories, ensuring optimal organization and compliance with audit trail requirements.
- Contribute to maintaining an up-to-date database of procurement plans and processes, including tracking progress and status of each procurement exercise from initiation to closure.
- License Management Support
- Provide assistance in the management of software licenses and maintaining overall compliance by tracking license agreements, online subscriptions, user lists, and renewal dates..
- Assist in maintaining an inventory of software licenses and ensuring adherence to licensing agreements.
- Provide support and input in the ongoing development of a Software License Management tool.
- Market Research and data analysis support
- Conduct market research to identify potential vendors, products, and services relevant to IT procurement needs.
- Analyze market trends, pricing, and product offerings to support informed decision-making.
- Prepare reports and summaries of research findings to assist in vendor selection and negotiation processes.
Education/Experience/Language requirements:
Education
The applicant must be pursuing a university degree such as Bachelor, Masters or Ph.D. (or the equivalent) in Business Administration, Information Technology, or a related field, or have graduated from such studies within three years prior to the application date of the internship.
Experience
- Experience in procurement is an advantage
- Experience in public procurement an asset
- Strong attention to detail and organizational skills.
- Ability to work independently and collaboratively in a team environment.
- Analytical mindset with a keen interest in data analysis and research.
Language Requirements
- Full working knowledge of English is essential.
- Knowledge of another official UNOPS language is an asset.
Think big. Meet challenges head-on. Help people build better lives.
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!
Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.
To apply for this job please visit jobs.unops.org.