Iraq: Deputy Area Coordinator ��� Mosul (with 50% travels to Telafar)

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people���s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people���s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED���s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 38 countries and implements more than 500 projects a year reaching over 20 million beneficiaries.
ACTED Iraq

Since 2003, ACTED has been working in Iraq to provide humanitarian support to vulnerable populations through a multi-sectoral response to the Syrian refugee… crisis and the Iraqi mass displacement challenges. ACTED teams in Iraq implement a comprehensive response ranging from emergency and camp management activities to reconstruction, stabilization, and resilience programmes across 15 governorates.
You will be in charge of

1. Positioning

Context analysis:
��� Support thr AC to analyse the area���s socio-economic situation, (donor) trends, needs and gaps;
��� Regularly conduct stakeholder analysis, in particular who does what and where (3W) in the area.

Strategy Implementation: Provide support in the implemetation of ACTED���s coutry program strategy in the area identifying strategic opportunities for expanding ACTED���s work in the area, and in particular :
��� Support in the identification of new opportunities and new sectors of intervention;
��� Assist in consolidating and stabilizing programming;
��� Review the geographic and thematic footprint;
��� Ensure activities are relevant and meeting area/beneficiary needs;
��� Identify ACTED added-value;
��� Ensure humanitarian principals are adhered to;
��� Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value;.

Networking, positioning and general representation:
��� When requested, participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
��� Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
��� Maintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED���s activities at area level
��� When requested, represent ACTED in key clusters, working groups, NGO coordination bodies, etc. at area level

Proposal development:
��� Support the Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
��� Contribute to budget design ensure budget needs at area level have been taken into consideration

Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation

2. Management and Internal Coordination

Staff Management:
��� Help staff in the area to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
��� Promote team building, productivity and staff welfare
��� Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
��� Support the AC to manage interpersonal conflicts among staff at area level

Internal Coordination:
��� Facilitate interdepartmental communication and information sharing for a positive working environment
��� Implement ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

3. Project Implementation Follow-up

Project Implementation Tracking :
��� Support Project Managers in project implementation through trouble shooting and eliminating blocking points
��� Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
��� Ensure that relevant project information are up-to-date and available for reporting purposes

Project Quality Control:
��� Ensure the application of a practical field based M&E system/plan for each project
��� Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
��� Help Project Managers to adapt projects according to monitoring and evaluation findings
��� Ensure beneficiary feedback mechanisms are in place
��� Support with the documentation of best practices and lessons learnt for projects in the area of operations.

Partner Management:
��� Identify potential local partners in the area based on an assessment of complementarity and added value
��� Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

4. FLATS Management

Finance Management:
��� Support in the management of project budgets at area level to avoid under/over spending
��� Help with budget forecasting
��� Ensure timely and accurate area finance TITANIC reporting

Logistics & IT Management:
��� Support the timely procurement and adherence to rules of origin and nationality at area level
��� Ensure quality supply management at area level
��� Ensure proper asset management at area level and enforce asset investment policy
��� Ensure proper stock management at area level
��� Ensure proper IT systems, data back-up and protection from malware at area level
��� Ensure sufficient and reliable means of communication at area level
��� Ensure timely and accurate area logistics TITANIC reporting

Administration and HR Management:
��� Oversee transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
��� Ensure regular performance appraisal and career management for staff at area level
��� Ensure timely and accurate area HR TITANIC reporting
��� Ensure timely exit forms

Transparency/Compliance Management:
��� Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
��� Ensure that staff is aware of ACTED���s transparency and whistle blowing policy

Security Management :
��� Support the AC in the analysis of the security context at area level
��� Upon request, engage with relevant key stakeholders at area level to ensure access and support of interventions
��� Ensure the offices and houses conform to recommended security, health and safety standards
��� Ensure all staff in the area adhere to security procedures
��� Ensure security incidents at area level are promptly reported to the capital
Expected skills and qualifications
��� University education in a relevant field such as international development, emergency operations, humanitarian programming, technical degree in camp management, or the like
��� Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
��� Base management skills preferred
��� At least four years relevant work experience
��� Proven capabilities in leadership and management required
��� Ability to work well and punctually under pressure
��� Excellent skills in written and spoken English
��� Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
��� Ability to work well and punctually under pressure
��� Knowledge of local language and/or regional experience an asset
Conditions
��� Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
��� Living allowance of 300 USD
��� Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
��� Flight tickets in and out + Visa taken in charge by ACTED
��� Provision of medical and repatriation insurances