INTERSOS | Snr. HR Officer. | Remote

JOB PURPOSE:

Under the technical guidance of the HR Manager, role holder provides hands on support to all field bases within Borno State through ensuring the consistent implementation of HR standards, policies, procedures and processes. The role holder supports in the capacity building of field-based Head of Offices, Project Offices. S/he is responsible for the implementation of Human Resources policies and procedures, and the correct administrative management of all staffs working in the project according to HR coordinator’s indications and INTERSOS procedures, in order to ensure legal compliance to local laws.

RESPONSIBILITIES:

Guides and support managers and staffs on HR policies and procedures and monitor the implementation of the rules in line with the Internal Regulation and Labor Law.
• Handles the recruitments full circle starting from Staff Request to final selection process by preparing interview reports and scorecards to deliver transparency and best practices within the organization.
• Ensures that all staffs in the project (National, international, visits, etc.) are properly briefed and/or inducted.
• Supports the bases with performance management, capacity building, disciplinary measures and other HR matters.
• Ensures submission of expat reports to NIF on a timely manner liaising with the HR Manger with regard to visas, travel dates, passport copies etc.
• Conducts interviews and select applicants who meet the specified criteria for the position as per the recruitment process and in close coordination with the line managers.
• Supervises all hiring, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, preparing all mandatory tax declarations in order to ensure legal compliance.
• Assists the managers to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.
• Under the supervision of the HR Manager assist in monthly payroll preparations, confirming accuracy in tax deductions and related calculations ensuring legal compliance.
• Plans and conducts internal HR workshops, induction and trainings for national staffs according to organizational needs.
• Supports, in close coordination with the HRCO/HR Manager, the managers in detecting training needs through consolidating staffs performance result, in properly evaluating people performance and in potential identification, and informs the HR Manager for follow up on action plans to improve people capabilities.
• Ensures all administrative information available to the staffs (posting, meetings, etc.)
• In close collaboration with the Project Manager and HRCo /HR Manager, looks for the best options to avoid and/or solve possible labour conflicts.
• Represent project review meetings on needs basis and stakeholder meetings.
• Supports the HRCo in translating documents into local language.
• Supervise the HR Officer & HR Assistant and provide guidance, assistance & advocacy to manage HR processes efficiently and effectively in the Nigeria mission.
• Management of HR tools/trackers (updating JDs, onboarding, IRP, etc)
•Prepares and share statistical HR reports as requested
•Collaborates with Logistics department for movements and/or accommodation of staffs in the project(introductory letters for staff movements etc).

Professional requirements:
•Minimum of B.Sc./HND in Human Resource Management, Personnel Administration, or related field.
•A Certification in Human Resources management is desirable.
•Minimum 2-4 years proficient in Human resource practices & processes
•Minimum 3-year experience working with INGO preferable
•Work within the framework of INTERSOS Nigeria’s core values.
•Act as an ambassador for INTERSOS Nigeria, through professionalism and conduct.
•Adhere to all INTERSOS policies and procedures both technical and administrational.
•Undertake and apply learning from appropriate training and development programmes.

Personal requirements:
•Understanding of humanitarian operations principles, standards, and best practices
•Manages effectively his/her own time as well as flexible and available to work overtime when needed.
•Good command of written and spoken English, Kanuri, and Hausa Languages is ESSENTIAL
•Excellent interpersonal and team building skills and excellence as a team player.
•Analytical and reporting skills
•Respect and adherence to protection principles
•Honesty and integrity and able to cope with stressful situations.
•Work within the framework of INTERSOS Nigeria’s core values.
•Act as an ambassador for INTERSOS Nigeria, through professionalism and conduct.
•Adhere to all INTERSOS policies and procedures both technical and administrational.
•Undertake and apply learning from appropriate training and development programmes.
•Maintain and care for all equipment issued by INTERSOS Nigeria and for any losses or damages due to negligence you will be liable for repair or replacement.