Internship Programme for ACE LEDMP

Job Description and Qualifications

Job Title: Intern

Job ID #: 24INTERN05 – ACE – LEDMP

Division: Operations

Position Base: Jakarta, Indonesia

Reporting to: ACE – LEDMP Project Management Team (PMT)

Supervising: None

Contract Period: 12 months

Closing submission: 1st May 2024 – 11:45 pm Jakarta local time.

BROAD STATEMENT OF FUNCTION

1. The AHA Centre – ASEAN Coordinating Centre for Humanitarian Assistance on disaster management – was established in 2011 by the ASEAN Member States (AMS) to facilitate cooperation and coordination among the AMS and with the United Nations and international organisations for disaster management and emergency response in the region. The AHA Centre is the operational manifestation of the ASEAN Agreement on Disaster Management and Emergency Response (AADMER), which was signed by the ASEAN Foreign Ministers in 2005 and entered into force in 2009 as a regional framework for cooperation, coordination, technical assistance, and resource mobilisation in all aspects of disaster management.
2. Following the completion of the AHA Centre Executive (ACE) Programme (2014-2022), resulting in 118 graduates from the ten ASEAN Member States, the AHA Centre started expanding its capacity-building approach by rejuvenating the programme to launch the AHA Centre Executive-Leadership in Emergency and Disaster Management for ASEAN Programme (ACE-LEDMP). The ACE-LEDMP aims to elevate the focus of the capacity building of the ASEAN Member States (AMS) by enabling them to think strategically to become future-oriented disaster management professionals with a solid grounding in the current and emerging trends and challenges in disaster management. Under this new programme, there will be two levels: executive and middle level. The executive level targets the NDMO’s officers with three to five years of working experience by equipping them with foundations and practical tools for disaster management.

The middle level aims to prepare the NDMO’s officers with more than five years of working experience with a supervisory role or equivalent with an Assistant Director level by training them to be familiar with the latest policy discussions and development, trends, and future thinking.

1. The internship offers three key takeaways for the successful intern candidate(s), as follows:
   1. Promote growth and learning opportunities to qualified students or fresh graduates in ASEAN;
   2. The opportunity for outstanding and qualified students or fresh graduates to experience and obtain direct exposure to the AHA Centre’s activities and the international community, whereby the intern will have practical experience in various aspects of real work in the regional organisation;
   3. Provide opportunities for qualified students to learn and take part in events on disaster management and leadership facilitated by international experts.

PRIMARY RESPONSIBILITIES

The ACE-LEDMP Intern is expected, amongst others, to perform the following tasks:

• Support the ACE-LEDMP PMT in the preparation and implementation of ACE-LEDMP for the Executive Level – 2nd batch in 2024 and Middle Level – 2nd batch in 2025;
• Support the conduct of ACE-LEDMP day-by-day training activity, meetings, or any other related events;
• Support the ACE-LEDMP PMT in the logistics, administrative arrangement, and programme settlement.
• Support the ACE-LEDMP PMT in database and shared folder archiving and maintenance;
• Assist in updating and managing the AHA Centre Learning Management System (LMS) and relevant information;
• Serve as the liaison officer for facilitators/partners to ensure the training sessions run accordingly;
• Support the documentation, data collection, and promotion efforts of ACE-LEDMP;
• Support the conduct and reporting of the ACE-LEDMP activities, e.g. Senior Management Team (SMT) Forum and Quarterly Review Meeting;
• Other tasks as assigned by the ACE-LEDMP PMT.

In line with the aforementioned tasks, the successful candidate is expected to assist in ensuring the completion of the following outputs under the guidance of the ACE-LEDMP PMT:

• Support the implementation of the ACE-LEDMP Executive Level-Second Batch 2024 and the ACE-LEDMP Middle Level-Second Batch 2025;
• Compiled and stored information and database related to ACE-LEDMP;
• Compiled photos, videos, and documentation of ACE-LEDMP activities;
• Data, information, material, and ideas to support the improvement of the ACE-LEDMP and its activities.

At the end of the internship period, the successful candidate is also expected to share their experience and learning points and submit a report on their deliverables from their internship programme for the AHA Centre’s knowledge retention and evaluation.

JOB QUALIFICATIONS REQUIREMENTS

Candidates for the internship programme are to be selected on a competitive basis. The following qualifications are pre-requisites for internship:

• Fresh graduate or last semester student with a Bachelor’s or Master’s degree from a recognised higher institution in any of the following disciplines: International Relations, Disaster Management, or Training, Education, Organizational Development, Communications Studies, Management, or any relevant subject;
• Priority will be given to ASEAN nationals; second priority will be given to nationals from ASEAN Dialogue/Development/ Sectoral Partners currently studying in higher institutions or universities;
• Able to work physically at the AHA Centre office and ACE-LEDMP training venue in Jakarta, Indonesia;
• Familiarity with the principles and/or practice of disaster management, training, education human capital development is an advantage;
• Skilled at arranging and organising events, training, workshops, and meetings;
• Sound communication, organisational, and interpersonal skills.
• Effective time management, including priority setting and responding to program needs;
• Possess reliable knowledge and skills in using Microsoft Office software;
• Understand the Learning Management System (LMS) is an advantage;
• Have a good command of the English language, both spoken and written, is desirable;
• Possess ability to adapt to new environments and to work with individuals from different cultural backgrounds.

APPLICATION PROCESS

The AHA Centre extends a warm invitation to exceptional and highly motivated individuals from ASEAN Member States to apply for the internship within our esteemed organisation.

To initiate your application, kindly submit the AHA Centre Internship Application Form and certified true copies of your educational transcripts by clicking the “I’m Interested” button at our website.

You can download the AHA Centre Internship Application Form directly from our website at https://ahacentre.org/job/

Please be aware that only shortlisted candidates will receive notifications, and it is essential to understand that the Selection Panel’s decisions are final. For a more in-depth understanding of the AHA Centre, we encourage you to explore our website at www.ahacentre.org.

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