Internship-Accounting & Administrative Assistant

If this, is YOU, then Apply!

You are keen to gain experience in the Not-for-Profit Sector and in International Development. You are extremely well-organized, love numbers, learn quickly and have an acute attention to detail. You work well in teams and can support others to deliver on projects and operational goals, and you enjoy working against deadlines efficiently and accurately. Your need for precision shows up in your work every day.

About ITPC and the Role

International Treatment Preparedness Coalition Global (ITPC) is a global activist network that fights for universal access to optimal treatment and diagnostics. As an issue-based coalition, ITPC uses HIV as an entry point to the right to health, partnering with affected communities across the world to address treatment access issues for diseases including diabetes, hepatitis C and hypertension. Our operational hub, in Johannesburg, South Africa, supports a small global (and remote) team to carry out our mandate to ensure that everyone in need of treatment can get it.

ITPC Corporate Support Services Team is offering an internship for 6 months and potentially continuing a part-time basis through the year. The internship program will provide the student with relevant skills in a variety of accounting and administration functions via on-the-job training.

Main Purpose of Role

The main function of the Accounting and Administrative Intern is to assist the team with various generalist accounting, finance, and administrative responsibilities. The Intern will gain exposure to the day-to-day processes which will include Accounts Payable, Procurement and Contracting, Cashbook reconciliations, Grants Administration, and other departmental administration processes. There is an opportunity to learn how to work as part of the corporate support services team to compile and analyse data, and to track information.

This internship is based in Johannesburg, South Africa. The Intern will be able to work remotely after induction. The role reports to the Accountant.

Main Responsibilities:

Accounts Payable

• Assist in receiving invoice’s and upload them onto Sales Force and tag officers for reviewing and approving during the payment process
• Performing first checks to ensure invoices are ready for payment processing
• Capturing of transactions on accounting system
• Assist in ensuring cash claim expenditure/payments is accurately and timeously captured
• Assist in the preparation of processing payments onto the banking system
• Assist in performing account and advance reconciliations

Cash Books

• Assist in processing entries on the bank accounts on the accounting system e.g., payment runs, bank charges and interest
• Assist with preparation of bank reconciliations
• Upload bank statements for all bank accounts onto Drobox

Credit Card Claims

• Assist in accurately and timeously capturing credit card expenditure/payments across the business, as required
• Assist in completing credit card payment request on Sales Force and thereafter, following-up for supporting documents in outstanding credit card payments, investigations and executing

Procurement and Contracting

• Assist with all procurement and contracting administrative work upload Purchase Requisitions onto Sales Force, following up on pending procurement requirements.
• Participate in the new vendor creation process
• Collate completed supplier forms with supporting documentation as required.

Grants And Compliance

• Assist with grants administrative work.
• Assist in reviewing Sub-grantees quarterly financial reports.

Records Management

• Assist with research, filing, data entry, and recording and maintaining accurate and complete financial records on drop box and Sales Force
• Assist in various system related projects, including but not limited to performing testing and documentation

Education and Experience:

• Must be a recent graduate or actively working towards a bachelor’s in Accounting, Financial Management, Non-Profit Organisation Management, Public Management, International Development, or any related fields.**
• No more than 1 year’s applicable experience, including in-service training, if applicable.

Required Skills:

• An understanding of basic accounting, finance, and administration
• An understanding of preparation of bank and creditors reconciliations
• Aptitude for math, proficiency with computers
• Excellent MS Word and MS Excel skills
• An understanding and working experience with an accounting package and other apps like Sales Force, Slack would be an advantage
• Handle sensitive information with honesty and integrity
• High attention to detail and delivery-orientated
• Comfortable working in a fast-paced and challenging environment
• Excellent verbal and written communication skills
• Able to manage time, prioritize and adhere to strict deadlines
• Able to solve problems logically
• Willingness to take on additional tasks or projects to learn more about accounting and office operations
• High level of efficiency, accuracy, and responsibility
• Motivation and strong desire to take on new challenges and learn as much as possible
• Good people skills and able to work in a team
• Able and willing to learn

Compensation

This is an internship position with a monthly stipend of $500 per month.