INTERN – PROCUREMENT INTERN (International), P-3, HQ Amman, Jordan

UN Relief and Works Agency for Palestine Refugees in the Near East

Org. Setting and Reporting If you are passionate about Procurement and Logistics and other related topics, in support of making a lasting difference for Palestine refugees, an internship with UNRWA will give you the opportunity to work on the provision of advice, training and assistance on matters and policies relating to UNRWA’s mandate and areas of operation within the Central Support Services Division, in UNRWA-HQ Amman.

UNRWA human development and humanitarian services encompass primary and vocational education, primary health care, relief and social services, infrastructure and camp improvement, microfinance and emergency response, including in situations of armed conflict.

The mandate of the Central Support Services Division (CSSD) is to ensure continued efficient, effective and high-quality support for substantive programmes in Headquarters and Field Offices in the areas of procurement, travel management, and other general administrative services.

CSSD is composed of 70 staff members.

Responsibilities

The Intern will be provided with an in-depth orientation and on-going guidance and supervision by the team lead of the Procurement Section. Other team members and CSSD staff will work with the Intern on a day-to-day basis to ensure that the selected the incumbent assimilates and understands his/her duties and responsibilities and performs his/her work with due diligence.

The Head of the Procurement Section will hold Performance Appraisal sessions with the incumbent at scheduled intervals. Constructive feedback will be provided on how the Intern can improve his/her skills and further development. The Intern will be responsible for the following duties:

• Provides support in planning, developing and managing procurement and contractual aspects of projects of related to worldwide procurement of diverse services and commodities (e.g. information technology, electronic equipment and instruments, vehicles, medicines, food commodities, building maintenance materials, office supplies, construction, furniture, etc.), taking into account local economic and other conditions.

• Assist the team on a full range of procurement issues, providing support at all stages of the procurement cycle. Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.

• Provide support for the drafting and preparation of submissions to the Contracts Committee for review and subsequent approval by the authorized official.

• Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of good and services. Identifies and recommends new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.

• Assist the drafting and preparation of a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.

• Performs other duties as assigned. Competencies

• Advanced level of analysis and understanding skills

• Knowledge of Microsoft Office

• Communication skills • Analyzing Education Applicants must be students enrolled in, or have recently completed (i.e. commence internship within one year of graduation date), either a graduate school programme (i.e. second university degree or equivalent degree, or higher) or the final academic year of a first university degree programme (minimum bachelor’s level or equivalent), with major area of study in economics, business administration, supply chain, logistics, international trade or related field.

Job Specific Qualifications

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship. Applicants must be students enrolled in, or have recently completed (i.e. commence internship within one year of graduation date), either a graduate school programme (i.e. second university degree or equivalent degree, or higher) or the final academic year of a first university degree programme (minimum bachelor’s level or equivalent), with major area of study in economics, business administration, supply chain, logistics, international trade or related field. (Required) Specialization in Procurement, Supply Procedures and Logistics and other related areas (Desirable). Experience in a professional office environment is an asset (Desirable) Knowledge of Arabic is an asset (Desirable) Languages Applicants should demonstrate excellent English communication skills, both orally and in writing, including the ability to draft documents in English. Assessment Potential candidates will be contacted by the Hiring Manager directly for further consideration. Special Notice Interns are not financially remunerated by the UNRWA. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship. A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: •Degree Programme (What are you currently studying? Include any relevant course work •Graduation Date (When will you graduate or when did you graduate from the programme?) •Explain why you are the best candidate for this specific internship, including any relevant internship or other experience. •Explain your interest in the UNRWA Internship Programme. In your online Personal History Profile, be sure to include all past work and academic experiences, and three references. Due to the high volume of applications received, ONLY successful candidates will be contacted. Only those applicants shortlisted for interview will be contacted. UNRWA staff and complementary personnel are expected to uphold the highest standards of integrity, neutrality and impartiality at all times. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is an equal opportunity employer and welcomes applications from both women and men. UNRWA encourages applications from qualified women. UNRWA will not be responsible for the costs of travel, visa, accommodation, or any other costs related to the placement. All costs connected with an intern’s participation must be borne by the intern, including arrangements for travel (including to and from the office), visas, accommodation, etc., as applicable. Interns will be solely responsible to secure visas, where necessary. In principle, applicants should be able to travel in the Agency’s area of operations in the Middle East. At the stage of acceptance of an internship placement, interns must prove to the satisfaction of UNRWA that they have adequate medical and accident insurance coverage prior to commencing the placement. Intern placements shall not constitute employment by UNRWA. Interns are considered to be complementary personnel with non-staff status. The purpose of the internship program is not to lead to further employment with UNRWA but to complement an intern’s studies. Therefore, there should be no expectation of employment at the end of an internship. Interns are eligible to apply as external candidates for UNRWA staff vacancies in accordance with normal selection procedures. Please note that UNRWA does not charge fees at any stage of the application process. Vacancy announcements advertised at: https://www.unrwa.org/careers/internships, will be removed at 11:59 p.m. (Jerusalem time) on the deadline date. UNRWA is a non-smoking environment.

How to apply

Link to TJO: https://careers.un.org/lbw/jobdetail.aspx?id=183578&Lang=en-US