UN Office for the Coordination of Humanitarian Affairs
Org. Setting and Reporting
The Office for the Coordination of Humanitarian Affairs (OCHA) is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
The Learning and Development Unit is the focal point for the implementation of the OCHA Organizational Learning Strategy (OLS) and supports all aspects of staff learning and development. LDU mobilizes a learning culture in OCHA and increases staff access to learning opportunities through communications and engagement strategies and activities. It also develops training for staff in accordance with organizational need and monitors and evaluates learning results. The use of learning technologies is central to LDU approach. The facilitation of coordination across OCHA training providers is another LDU responsibility with a focus on information exchanges, developing and implementing common systems and guidance for enhanced coherence and synergies.
This internship shall be located in the Learning and Development Unit in Geneva, Switzerland, and the intern shall be under the general guidance and supervision of the Head of unit. The internship is being offered for a minimum period of three (3) months, with a possibility of extension up to six (6) months, starting as soon as possible.
In general, the intern will support the OLS and provide specific support in relation to the Unit’s work. Daily responsibilities will depend on the individual’s background and may include but are not limited to assisting in the design and preparation of learning opportunities on humanitarian, disaster, emergency relief, and related issues; assisting in the coordination of communities of practice (CoPs); contributing to the preparation of communication material, e. g. brochures, posters and newsletters; helping to develop and maintain learning resource information on OCHA Learning Management System (LMS); responding to various inquiries and information requests internally and externally for staff learning opportunities; assisting in the organization of meetings, seminars, conferences, workshops, WebEx, etc. to facilitate learning; assist in establishing and maintaining platforms and systems for OCHA staff development courses and training providers; assist in tracking, monitoring and reporting on learning activities through learning management systems and other data collection methods; and performing tasks as requested by supervisor, as appropriate.
CLIENT ORIENTATION: considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
COMMUNICATION: speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
TEAMWORK: works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
To qualify for an internship with the UN Internship programme, applicants must meet one of the following requirements:
(a) Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or,
(b) Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).
The University degree must be in the area of adult education, social sciences, international relations, management, public administration or in a related field.
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
English and French are the working languages of the UN Secretariat. For this internship fluency in English (both oral and written) is required. Knowledge of French is desirable. Knowledge of another UN official language is desirable.
Candidates will be assessed based on their Personal History Profile (PHP). Individual interviews may be conducted by the Hiring Manager directly for further consideration. A complete online application (Cover note included in the PHP) is required. Incomplete applications will not be reviewed. The cover Note must include:
-Title of degree you are currently pursuing;
-Graduation date (when will you be graduating from the programme);
-IT skills and programmes in which you are proficient;
-Explanation why you are the best candidate for the internship position.
In your PHP, be sure to include all past work experience, if any; IT skills and three (3) references. Due to high volume of applications received, ONLY successful candidates will be contacted.
Applicants are encouraged to apply for internships which relate directly to their studies and/or skills and expertise. Applicants are asked to please indicate preferences which best match her/ his suitability and do so carefully in order to enhance the value of the internship for both the intern and the receiving United Nations (UN) Secretariat department/ office. For this position in particular, applicants should indicate in the cover letter their earliest availability (date/period) to start the Internship.
A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the UN Secretariat. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this advertisement, “child” means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a staff member or a staff member’s spouse (son- or daughter-in-law). “Sibling” includes the child of both or either parent of a staff member and the child.
In line with the UN Internship programme, the Office for the Coordination of Humanitarian Affairs-(OCHA) internship provides a framework by which students from diverse academic backgrounds gain exposure to the work of the UN through assignment to offices within the Secretariat. The Programme endeavours to attract qualified students, offering them an opportunity to enrich their educational experience through exposure to the work of the Organization. Equally, it provides the Office with the assistance of students specialized in various professional fields. The internship is an unpaid and full-time opportunity and the intern must adhere to the established official weekly working hours of the duty station where it is based, with one hour for a lunch break.
Qualified individuals may apply directly to this and other opportunities with the United Nations Secretariat at: https://careers.un.org
For more information on the United Nations Internship programme, please visit: https://www. unog.ch
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.