Intern – Budget

Position Title: Intern – Budget

Duty Station: Geneva, Switzerland

Classification: Intern, Grade Other

Type of Appointment: Internship, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 22 February 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Background Information

The Budget Division is responsible for preparing the Organization’s annual Programme and Budget and related documents, provides advice on budgetary matters and establishes guidelines and procedures for preparing Field Office and project budgets. The Division provides guidance in ensuring that all institutional requirements are incorporated in budgets and prepares the assessment scale used to calculate Member State contributions to the Administrative Part of the Budget. It also ensures that all costs are appropriately budgeted to meet the objectives of the Organization’s activities within the limits of available resources.

Supervision

The successful candidate will work under the overall supervision of the Chief of Budget and the direct supervision of Budget Analyst and in cooperation with other colleagues in the Division at IOM HQ and field missions.

Core Functions / Responsibilities:

The Intern will have the following duties and responsibilities:

1. Assist in updating data on IOM Intranet.

2. Assist in updating budgets in PRISM for all core funded (Admin and OSI) projects.

3. Assist with the preparation of staff costs for budgeting purpose.

4. Assist with the preparation of staff projectization for all core funded (Admin and OSI) projects.

5. Assist with the review and monitoring of budget allocations and expenditures for all corefunded (Admin and OSI) projects.

6. Organize and maintain efficient filling system.

7. Assist with the coordination of contract extensions, vacancy notices, and travel authorizations for core funded (Admin and OSI) projects.

8. Any other duties as may be assigned.

Training Components and Learning Elements

a) Gain experience in organization, management and international cooperation activities as well as the working group dynamics within the Division as well as the Department of Financial and Administrative Management within IOM;

b) Familiarization with major themes in the field of Finance;

c) Exposure to the multicultural environment and procedures of an international organization;

d) The Intern can also access online training courses at the disposal of all IOM staff;

e) The Intern will have the possibility to interact with IOM staff within Headquarters and Regional Offices;

f) The Intern will gain extensive experience working in an international and multi-cultural environment.

Required Qualifications and Experience:

Education

Bachelor’s degree in Economics, Business Administration, or any related discipline.

Experience

Experience supporting and working with cross-functional teams in a dynamic environment.

Skills

• Proven ability to prioritize and manage simultaneous critical tasks and think strategically;

• Proven ability to work independently and as part of a team;

• High sense of responsibility and motivation;

• Excellent communication skills, including first rate drafting skills;

• Proven research skills.

• Proven analytical skills;

• Excellent organizational skills, including the ability to prioritize and manage simultaneous critical tasks;

• Attention to detail;

• Ability to work in cross-cultural teams;

• Ability to handle competing priorities; and

• Proficiency in Microsoft Office applications (in particular Word, Excel, PowerPoint, Outlook and Teams); familiarity with information scanning through internet sources, and with electronic tools for visual presentations and virtual facilitation desirable.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Spanish and/or French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Note

Eligibility and Selection

This internship opportunity is available as part of IOM’s Diversity and Inclusion Internship Program. A main condition is that applicants should be citizens of countries which are not part of the OECD-DAC. In other words, this internship position is open to applicants from the Global South. Interns will receive a monthly stipend.

IOM strongly encourages applications from women, persons with disabilities, LGBTI+ individuals, persons belonging to indigenous or tribal peoples, or ethnic minorities. We strongly suggest you mention in your application your belonging to any of the aforementioned groups. All information will be treated confidentially.

In general, the Internship Programme aims at attracting talented students and graduates who:

a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or

c) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor.

d) are either students approaching the end of their studies and preparing a thesis, or recently graduated, who have less than two years of relevant working experience. e) are between 20 and 36 years of age.

• Only shortlisted candidates will be contacted, and additional enquiries will only be addressed if the candidate is shortlisted.

• Depending on experience and location, IOM provides a small monthly stipend to help offset costs.

• Please consider the cost of living in Geneva prior to applying.

Applications must be submitted by 22 February 2022

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

The successful candidate is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

No late applications will be accepted.