Information Management Officer

Position Title: Information Management Officer

Duty Station: Niamey, Niger

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 10 February 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros;Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Through the Niger Community Cohesion Initiative (NCCI), IOM seeks to improve community stabilization by developing and implementing small-grant activities through a process-oriented, community driven approach in Diffa, Tillabéri and Tahoua regions. The overall goal of NCCI is that at-risk communities have more trust in local government authorities and state structures and have improved resilience and cohesion to resist and address conflict, insecurity and violent extremist threats in targeted regions.

Under the overall guidance of the Chief of Mission (CoM) in Niger, and the direct supervision of the Programme Manager (PM) for the NCCI, the successful candidate will be responsible and accountable for the implementation and coordination of the information management (IM) activities of the NCCI, including contributing to the creation of the information management system and contributing to the development of different IM products related to the NCCI Programme.

They will liaise with relevant NCCI and other IOM staff and IM focal points from partner organisations to check that all programmatic and contextual (i.e., security/conflict related) data and information is uploaded in a centralised IM system. The IM Officer is also responsible for developing an easy accessible web based portal which contains an overview of key data on the NCCI activities in the three target regions in Niger (Tillabéri, Tahoua and Diffa), which will facilitate information sharing, coordination and decision making by the PM, COM, Head of Programmes (HOP), donor(s) and other partners.

Core Functions / Responsibilities:

1. Implement and maintain a database that captures all relevant NCCI project data, including Monitoring and Evaluation (M&E) data, and other strategic information. Develop and monitor workflows to be utilized by all relevant staff.

2. Ensure compliance to IOM’s data protection principles, including the protection of sensitive information.

3. Ensure that all data that is captured is linked to Geographic Information System (GIS) and contribute to the development of attractive and user-friendly information products (including maps, graphs, etc.) based on the data collected on a regular and ad-hoc basis.

4. Supervise quality control and quality assurance of data throughout the entire data management pipeline from the moment of collection to publication.

5. Conduct data analysis and produce statistical data on a timely basis commensurate to the needs and demands of the programme and to assist in informing the decision-making process of senior management in relation to strategic direction of the programme.

6. Develop a web-based portal where all NCCI project data and other strategic information from the target regions are presented, including from partners working in the same regions, which will facilitate synergies and highlight gaps.

7. Train staff on the implementation of information management mechanisms to facilitate the smooth roll out.

8. Participate in relevant inter-agency (UN/INGOs) information management working groups/meetings and support in liaising with external partners locally in relation to information management needs and coordination.

9. Assist IOM Niger with the strengthening of information management tools and provide technical inputs into ongoing information management initiatives and partnerships.

10. Support IOM Niger with the gathering, management, storing and sharing of knowledge and project data.

11. Work closely with relevant technical colleagues in IOM Niger, RO Dakar, and HQ for the alignment of the information management system and products with IOM’s global rules and procedures.

12. In coordination with senior management, PM, programme support unit (PSU) and ReportingOfficer, facilitate timely preparation and generation of information products to share with donor(s) and other strategic partners.

13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Information Management/Information Systems, Computer Science, or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in the management and coordination of information flows, data management including collection, storing, processing and analysing data to generate information products;

• Experience with handling confidential data;

• Prior work experience with IOM is an asset;

• Prior work experience in the region and understanding of region issues and trends is an advantage.

Skills

• Ability to holistically analyse diverse datasets;

• Demonstrated understanding of different data collection methodologies;

• In depth knowledge of the latest technological developments in information technology and information systems;

• Demonstrated ability for leadership in the context of partnership building and consensual decision-making;

• Proven skills to analyze statistical information;

• Ability to formulate IM-related technical requirements and operating procedures;

• Ability to translate planning-specifications into technical briefs for data capture and analysis and vice versa.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English and French is required (oral and written). Working knowledge of Spanish and/or local language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.