Information Management (IM) Assistant

Position Title : Information Management (IM) Assistant

Duty Station : IOM Philippines Country Office (Manila)

Classification : General Service Staff, Grade G-4

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 28 November 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Head of Programmes in Manila and direct supervision of the National Information Management Officer, the successful candidate will perform the following functions under the “CAPACITY BUILDING SUPPORT TO THE PHILIPPINE GOVERNMENT FOR IMPROVED EMERGENCY PREPAREDNESS AND RESPONSE” Project.

Core Functions / Responsibilities:

1. Provide basic technical support to the National IM Officer in developing the Department of Human Settlements and Urban Development’s (DHSUD) Information Management System through IOM’s Biometric Registration and Verification System (BRaVes).
2. Assist the National IM Officer in providing technical support in the enhancement of the Department of Social Welfare and Development’s (DSWD) Comprehensive Assistance for Disaster Response and Early Recovery Services (CARES) Information System.
3. Assist in the implementation of DSWD’s rollout of the IOM BRaVe System for the Disaster Vulnerability Assessment and Profiling Project and the Normalization Program.
4. Support the National Information Management Officer by providing administrative assistance in the conduct of trainings and hands-on activities on the Operations and Maintenance (O&M) of the IOM BRaVe System.
5. Assist in drafting and implementation DHSUD’s monitoring tools and data collection tools/templates for efficient disaster reporting.
6. Support project team in maintaining disaster incidents and other databases as necessary.
7. Promote data readiness and common data repository.
8. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• University Degree in Computer Science/Information Systems and Technology or relevant field with two years of relevant professional experience; or
• Completed High School degree from an accredited academic institution, with four years of relevant professional experience.

Experience

• Experience in software development, system troubleshooting, and related fields.

Skills

• Experience with software design and development in a test-driven environment
• Strong computer skills – basic web design and database management, experience of GIS Software is an advantage
• Strong command of Microsoft Package
• High interpersonal skills (in dealing with colleagues and the community) is a must
• Excellent written and oral communication skills in both English and Filipino

Languages

English and French are the working languages of the UN Secretariat. For this position, fluency in English (oral and written) is required.

Working knowledge of Spanish or French is desirable.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The successful candidate is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.
• Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
• The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if candidate is available to work on-site and/or offsite.