Information Management Consultant – CST I

WHO WE ARE

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY SHOULD YOU JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse, and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section)

JOB PURPOSE AND KEY ACCOUNTABILITES

Under the direct supervision of the Special Assistant to the Regional Director RBP, and working closely with sub-units in Management (in particular the EPR team), the Programme Unit (in particular the Reporting team), and TEC, the Consultant will assume the following responsibilities:

1. Prepare Notes for the Record and Minutes of high-level coordination meetings with COs and RB units, particularly CDs meetings, Management Meetings, and other as needed. The IMO will need to capture and follow up on decisions and action points raised during these meetings as needed.
2. Consolidate, summarize, and analyse inputs retrieved from RBP units and COs required for the creation of multiple strategic documents that drive key business decisions.
3. Assist in the obtention and consolidation of inputs provided by CO and RB stakeholders (Heads of Units, Country Directors, and their respective teams) in view of preparing background documents, corporate responses, and talking points for the RD/DRD in preparation of meetings, as well in response for requests for comments/reviews from Headquarters.
4. Support the drafting and/or editing of briefing notes, briefs, power point presentations, and other supporting materials and documents required by the RD Front Office.
5. Provide support to Management Unit in the preparation of standard operational information management products, such as operational snapshots and reports, or dashboards. To this aim, liaise with country offices, and the relevant regional bureaux and headquarter units in line with established review and approval workflows.
6. Conduct analysis of specific thematic areas pertaining to information management streamlining, and similar initiatives ongoing at country, regional and corporate levels.

STANDARD MINIMUM QUALIFICATIONS

• Education: Advanced university degree in Political Science, Economics, Statistics, Library Sciences, Information Management, Social Sciences or other relevant fields, or First University degree with additional years of related work experience and/or training/courses.
• Experience: A minimum of 3 years of postgraduate professional experience, including field experience, and coordination experience in information management.
• Languages: Fluency in English and Spanish is required. Fluency in French is an asset.

KNOWLEDGE AND SKILLS REQUIRED

• Ability to liaise, follow-up on and coordinate with a wide range of people/stakeholders at all levels and across different cultures and to act with credibility and diplomacy (collaborative spirit and reliable team player)
• Ability to work and act under pressure and rapidly produce clear and concise briefing papers, policy documents and presentations and other written materials for Senior Management
• Ability to balance speed of work with attention to detail and quality checks.
• Strong organization and time management skills with an ability to plan, anticipate requirements, problems, and obstacles, and an ability to handle competing priorities successfully and to work with tight deadlines.
• Proactive, self-motivated and able to work with a high degree of autonomy.
• Excellent communication skills, both written and oral English and Spanish.
• Proficiency in Windows MS Office (Word, Excel, Powerpoint, Outlook, Publisher);

DESIRED EXPERIENCES TO ENTRY INTO THE ROLE

To perform the wide range of tasks and excel in this position, the ideal candidate would also have been exposed to direct work for an international institution/organization; in particular WFP.

TERMS AND CONDITIONS

Number of openings: 1

Based in: Panama City, Panama

Type of Contract: International Regular Consultant

Level: CST I

Duration: 11 months

Successful candidates will be placed in a roster for two (2) years.

Consultants are recognized authorities or specialists in a specific field and whose services are utilized in an advisory, consultative, or demonstrative capacity.

TERMS AND CONDITIONS

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in Spanish or English language.
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter.
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time.
• Only shortlisted candidates will be notified

DEADLINE FOR APPLICATIONS

The deadline to apply for this position is November 14, 2022.