Information Management and Monitoring Assistant

Context/Reporting line:
Under the overall supervision of the Head, Transition and Recovery Division and Regional Coordinator, the
administrative supervision of the Head of Sub Office (HoSO), and the direct supervision of the Team Leader,
the incumbent will be responsible for assisting programs related to transition and recovery under the area of
responsibility as below:
Core Functions / Responsibilities
1. Ensure timely collection and entry of quality and accurate data into various databases on the
Information Management System (IMS) daily on the implementation of all program activities under the
Transition and Recovery portfolio.
2. Assist in collecting qualitative and quantitative reports on quality of program implementation,
beneficiary’s experiences and feedback, including any complaints and inform on the complaint
mechanisms and referral pathways. Assist in conducting visits and assessments as required to ensure
high-quality data collection on achieved progress vs programmatic targets.
3. In coordination with field staff, make sure that the monitoring plans are followed (such as pre and
posttests, evaluation sheets filled, participation lists filled, post activity satisfaction surveys conducted,
etc).
4. Regularly update the team leader and field staff on operational progress and highlight any areas
of concern that require a team response. In addition to supporting the team leader and field staff
in generating progress report and extract information from the Information Management System (IMS)
for reporting and program management purposes.
5. Actively conduct data validation and cross checking for data received from the team and follow up
with teams to ensure all the beneficiary services are uploaded, processed and are up to date.
6. Conduct Quality control and quality assurance (QA/QC) on the Enterprise development fund (EDF)
data including the expression of interests and other related forms and ensure that all the hardcopies
submitted by the business owners are properly inserted into the Information Management System (IMS).
7. Conduct information verification post data entry actions to ensure consistency of information and
provide regular reports on data quality, provide regular trainings to address the identified gabs and
improve data collection.
8. Ensure appropriate reporting and management of sensitive data, based on “Do No Harm” principles and
Protection SoPs.
IOM is committed to a diverse and inclusive environment. Applications from qualified female
candidates are especially encouraged, as well as the internal and external candidates are eligible to
apply to this vacancy. For the purpose of the vacancy, the internal candidates are considered as
first-tier candidates.
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9. Participate in monitoring training and capacity building opportunities as coordinated by the M&E
Officer.
10. Perform such other duties as maybe required by Team Leader and Management.

Education:
 Bachelor’s degree in Information Technology, Computer Science or any related field from an accredited
academic university or institute.
Experience and Skills:
 At least 2 years of relevant work experience.
 Experience in data collection, analysis, and data quality check.
 Extensive experience in using data entry and data collection tools as well as database application.
 Experience in and/or adequate understanding of monitoring and evaluation.
 Experience with an international organization is an advantage.
 Great computer skills (MS Office especially excel, Internet, database applications).
 Critical thinking, analytical and problem-solving skills.
 Strong attention to details and ability to take initiative.
 Good interpersonal and communication skills.
Languages:
 Fluency in English, Kurdish and Arabic is required.
Behavioral Competencies
 Work prioritization and ability to multitask.
 Shares knowledge and experience.
 Positive, constructive attitude.
 Ability to work and act under pressure with discretion in politically sensitive environment with a
minimum of comfort.
 Responds positively to critical feedback and differing points of view.
 Ready to work independently, under tight deadlines.
 Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
 Ability to work in a multi-cultural team environment with a positive attitude.
 Highest standards of integrity, discretion, and loyalty.
 Strives for supportive working environment and positive working relationship.
 Creates a respectful office environment free of harassment, retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA).

While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal
applicants.
Interested candidates are invited to submit their applications via this link:
https://jobs.my-soc.org/apply/20220202155855/cfjvb8KnQN73mkFLiCpOJEV5r 

In order for an application to be considered valid, IOM only accepts online profiles duly completed. Only
shortlisted candidates will be contacted.