ILGA Asia is looking for an Administrative and Finance Officer!

Title: Administrative and Finance Officer

Duty station: Bangkok, Thailand

Application Deadline: Open until the position is filled.

Nationality: Thai (only)

Languages Required: English, and proficiency in at least one or two other Asian languages.

Work Schedule: Full-time, 40 hours/week, with occasional evening or weekend work may be required.

Salary and benefits: 40,000 THB per month, Health insurance, Social security contribution (negotiable based on experience and skills)

Duration of Initial Contract: 3 months on probation followed by a 9-month contract; the contract is renewable on an annual basis

To apply: Please send your CV to [email protected] with subject line [Name: Admin and Finance Officer Application].

The Role

ILGA Asia is seeking an Administrative and Finance Officer who will be responsible for providing day-to-day administrative, coordination, financial management support and operations of ILGA Asia Bangkok office. He/She/They will work closely with the operation and finance team under the direct supervision of the Strategic Development Director.

The Organization

ILGA Asia is the Asian Region of the International Lesbian, Gay, Bisexual, Trans, and Intersex Association, representing more than 190 member organisations across East Asia, South Asia, Southeast Asia, and West Asia. Our vision is a world where Asia is a safe place for all, where all can live in freedom and equality, be properly informed in the nature of sexual orientation and gender identity & expression and sex characteristic (SOGIESC) rights, have access to justice, and diversity is respected; regardless of their age, race, ethnicity, nationality, belief, language, class, caste, health and other statuses.

Our missions are:

• To promote universal respect for and observance of human rights and fundamental freedoms, including the elimination of all forms of discrimination and stigmatisation based on SOGIESC in Asia and including the specific provisions of the UN conventions and covenants specified in the Constitution of ILGA;
• To work for the equality of all people regardless of sexual orientation or gender identity/expression and sex characteristic, as well as liberation from all forms of discrimination and stigmatisation; and
• To empower and support LGBTIQ communities, organisations, and individuals in Asia, while encouraging community building and networking.

Responsibilities and Tasks

Events and logistics

• Arrange flight, visa and accommodation for participants of ILGA Asia’s events
• Lead in preparation of procurement and logistic support in events, meetings, trainings and conferences of ILGA Asia under the supervision of Strategic Development Director
• Assist in organising general meetings, board member meetings and bi-weekly staff meetings
• Work in an administrative and support role, including setting up and managing administrative systems

Office Management

• Manage office facilities and maintain properties by updating the inventory status
• Liaise with service providers, vendors and suppliers for office and IT equipment services in Bangkok
• Assist in expatriates’ relocation and visa process of ILGA Asia staff
• Update regular payments and subscriptions in trackers and alert to the team for on-time settlements/payments
• Keep an efficient filing system for maintaining confidential and legal documents of ILGA Asia including hard copies and soft copies of staffs contracts, grant agreements, and registration documents
• Assist in the management of monthly payrolls, time-sheets, and internal leave records

Financial Management

• Manage cash advance of ILGA Asia events and monthly petty cash request of Bangkok Office
• Ensure reconciliation of petty cash request and advances in systematic ways
• Assist ILGA Asia staffs to prepare and submit advance reconciliation
• Ensure timely bank transfer, participate in bank receipts follow up process and coordinate within the team if there is any irregularities
• Assist in preparing summary of each month organization income with proper support documents
• Coordinate with external accountants and involve in preparation of taxation including Local Withholding Tax requirement such as PND 1, 3, 53 and other
• Communicate with external auditors and participate in the preparation of the auditing processes

Required Skills

Minimum Academic Qualifications:

• Bachelor’s degree in Accounting, Finance, Business/ Public Administration or another relevant field from a recognized educational institution;

Minimum years of relevant work experience:

• Minimum two (2) years of relevant work experience in a Thai-based and registered non-profit organisation or an international organisation, in at least three of the areas below:
  1. Procurement of goods and services, administrative support;
  2. Event organisation, travel organisation;
  3. Financial accounting, monitoring and reporting, processing of transactions, use of financial management systems, and audit;
  4. Document and information management, operating IT systems (Office, Word, Excel, PowerPoint, Outlook, etc.) and provision of basic support.

Desirable Ability:

• Strong multitasking skills with the ability to prioritize tasks
• Problem-solving skills with a keen eye for details
• Exceptional time-management and organisational skills
• Ability to work efficiently under pressure and deliver outputs as per agreed deadlines
• Good verbal as well as written communication skills in both English and Thai
• Usage of software packages (Office, Word, Excel, PowerPoint, Outlook, etc.)
• Experience with government filings in Thailand
• Good understanding of Thai laws and regulations relevant to Thai Foundation

Diversity and Inclusivity

ILGA Asia welcomes candidates with a passion for LGBTIQ advocacy and a commitment to advancing equality and human rights for all individuals.

ILGA Asia is committed to equality and diversity, and we particularly encourage applications from women, LGBTIQ persons, ethnic and religious minorities, people living with disabilities, as well as refugees and asylum seekers.

Apply Now

Please send CV to [email protected] with subject line [Name: Admin and Finance Officer Application]. The position is open until it is filled.

For more information, please send an email to [email protected]. Applicants who are not selected will also be informed by ILGA Asia accordingly. We kindly request applicants not to contact ILGA Asia Secretariat or Board Members and to bear with us as we go through the recruitment process.

More information on Job Description is here.