Humanitarian Programme Officer (Ref: HPO1)

Join us to defend the sexual and reproductive health rights of all people

1. THE ORGANISATION

The International Planned Parenthood Federation (IPPF) is a leading global service provider and advocate of sexual and reproductive health and rights for all. A federation of 152 Member Associations, IPPF works in 172 countries and maintains more than 45,000 service delivery points worldwide. IPPF aims to ensure that all people are free to make choices about their sexuality and well-being, in a world free of discrimination.

2. THE ROLE

The Humanitarian Programme team was created in early 2017 to ensure that IPPF has a well-resourced global humanitarian team of technical advisors who provide support to IPPF’s Member Associations. IPPF-SPRINT initiative is a grant funded by the Australian government that aims to ensure access to life-saving Sexual and Reproductive Health and Rights (SRHR) services during emergencies in the Asia-Pacific region. SPRINT is managed under the IPPF global humanitarian programme. The function of this role is to support the Humanitarian Programme team.

The role will report to the SPRINT Manager, Humanitarian Team and work closely with technical team, as well as the Director and Deputy Director. The post holder will also engage closely with the program, technical and operation staff in the regional offices.

3. KEY TASKS

3.1 Programme Management Support (40%)

• Support the humanitarian team in the development and execution of humanitarian programme and country-level workplans.

• Review project reports from countries as requested with guidance from the SPRINT Manager including emergency response reports, donor reports and external publications.

• Support the day-to-day grant management and information management for IPPF’s Stream 3, internal humanitarian fund.

• Assist in programme management related tasks on SPRINT, Stream 3 and other restricted funding projects.

• Review and process sub-grant contracts to country programmes (Member Associations) and emergency response funding agreements for humanitarian programme activities in collaboration with programmes and finance.

• Undertake such other reasonable duties as may be requested from time to time.

3.2 Programme Activity Support (30%)

• Support data entry into database and M&E systems including training database, indicator spreadsheet, and emergency response database.

• Assist humanitarian programme team members with development of external and internal reports, web content, presentations and technical tools as needed.

• Provide support on developing training materials, presentations, and facilitation of trainings under the supervision of relevant advisors.

• Assist with the tracking and collection of deliverables.

• Other tasks as assigned by Humanitarian technical advisors or manager.

3.3 Knowledge Management (10%)

• Lead on knowledge management for the humanitarian team including designing and implementing new strategies to support increased knowledge sharing, retention and learning among IPPF staff and Member Associations (MAs).

• Manage the Humanitarian Programme Team platform and the humanitarian team’s internal SharePoint filing system.

• Provide knowledge management related support to humanitarian programme team documents and electronic file system using SharePoint including grants, contracts, and budgets.

3.4 Surge roster support (10%)

• Manage and coordinate the IPPF emergency surge roster system with guidance from the Technical Lead, Humanitarian Maintain up-to-date records of all those who are on the Global Surge Roster

• Maintain information related to staff deployments via a simple tracking system, and potentially via use of an external roster management platform

• Provide support and guidance to MAs on development and management of national level surge rosters

3.5 Administrative Support (10%)

• Organize team meetings, take meeting notes, and send out calendar invites

• Provide logistical and administrative assistance in the planning and execution of humanitarian programme workshops, meetings, and trainings

PERSON SPECIFICATION, QUALIFICATIONS, EXPERIENCE & SKILLS

· University qualification (required), preferably in international development, public health or a related field.

· 1-3 years of experience working for a non-governmental organisation (desired).

· Experience in supporting programme staff in NGO (desired)

· Knowledge of sexual and reproductive health care (desired)

· Written and spoken fluency in English (required)

· Good analytical and problem-solving skills, including the ability to think creatively

· Strong attention to detail and follow-up

· Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced and detail-oriented environment

· Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment

· Good computer skills: MS Word, Excel, and Desktop Publishing.

· Supportive of a woman’s right to choose and to have access to safe abortion services.

· Willing to travel up to 15% of the time.