Humanitarian access and risk advisor (F/M) – Ukraine

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

MdM International Network has been operating in Ukraine since 2014, improving access to health care, especially providing comprehensive Primary Health Care (PHC), Sexual and Reproductive Health (SRH) and Mental Health and Psychosocial support (MHPSS) services.

Since February 2022, MdM Spain is leading the country response for the network, while MdM France is in charge of the operations in Southern Ukraine. The global strategy aims at ensuring the access to quality comprehensive healthcare services for the conflict-affected population in Ukraine.

In Southern Ukraine, MdM France has set up it’s country office and a base office in Mykolaiv. A base office in Odessa is still running for specfic activities.The program consists in supporting various local-based organization in the delivery of health services for people facing severe constraints to healthcare in Mykolaiv and Kherson Oblasts.

TASKS AND RESPONSIBILITIES:

You are responsible for the implementation of the security pack and the monitoring and control of the safety and security of people, goods and Médecins du Monde (MdM) programs. Also, you are the guarantor of the good practice of the MdM policy on the subject.

Context Analysis

• Collect and analyse all security information from a variety of national and international sources
• Carry out a thorough analysis of the security situation in the current and potential areas of intervention
• Develop and update the risk analysis for all activity locations, ideally through a participative process/workshop
• Regularly follow and consolidate the security events database shared by INSO

Security Management

• Implement a full security pack including security plan, contingency plan and SOPs based on MdM’s standards and templates
• Follow with the logistics department all protection measures to be implemented on each location
• Participate in the review of security procedures for the entire mission based on priorities
• Ensure that the elements of the contingency plan are regularly revised and ready to be used
• Support the general coordinator and the logistics department in developing an access strategy and drafting movement request for new locations
• Support the logistics department in monitoring movements
• Provide valuable information to the general coordinator regarding staff movements indicators
• Constantly liaise with INSO as resource / support provider on security management
• Make sure the updated list of relocatable staff is shared to INSO
• Participate in the management of a security incident and follow up on the implementation of recommendations
• Immediately inform the general coordinator of any incident affecting MdM and any important event with a potential impact on the organization
• Centralize mission incident reports through SyRIL and liaise with the general coordinator for validation and reporting to headquarters
• Support the relocation/evacuation process including implementation of the action plan drafted by the general coordinator

Team Management and Capacity Building

• Ensure full safety and security briefing and debriefing with the newcomers (new employees, visitors)
• Identify training needs and build capacity on security management for coordinators
• Organise training / induction sessions to national and expatriate staff in safety management, behaviour in difficult situations, use of telecommunication tools and firefighting equipment (potential synergies with INSO)
• Ensure proper briefing and debriefing with each team member moving to field locations
• Participate in the recruitment of new team members
• Manage and support team members under their line management
• Carry out individual action plan and performance review as per MdM standard requirements and procedures

Reporting and Representation

• Participate in the weekly MdM mission coordination meeting
• Participate in humanitarian security meetings (UNDSS, INSO, HAG)
• Make the link with security peers of other INGO and UN agencies
• Ensure and coordinate the writing of a weekly security analysis report
• Ensure ad hoc smooth communication with key coordination members, in particular the general coordinator and logistics coordinator

Mapping

• Create detailed maps of the intervention areas with security specifications and past events using a mapping software like ArcGIS or QGIS
• Map the different actors, stakeholders and groups using software tools

Telecommunication

• Work with the logistics department on defining the needs, installation and maintenance of telecommunication equipment
• Make sure that all the telecommunications means related to security management are running and properly used by all MdM staff
• Define the communication plan for each field office location to ensure the communication flow related to security works smoothly and timely from the entire communication chain
• Ensure training on radio, satellite phones, GPS trackers and mobile applications for MdM staff

CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 6 mois

Starting date: as soon as possible
Gross monthly salary: 3 119 euros
Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 recovery days per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Médecins du Monde promotes trainings and internal mobility
As part of our measures to combat money laundering and financing of terrorism, any selected candidate may be subject to a background check on international sanctions lists (UN, the EU, France, the United States…). This information is handled confidentially and stored on a secure server. For more information on the processing of personal data throughout this process: http://bit.ly/3CSTDYO
Single posting

SKILLS AND EXPERIENCE NEEDED:

Relevant university degree
Similar experience or a minimum of 3-5 years of experience working with international NGOs in high-risk humanitarian contexts (operational, logistical or security position)
Study//training in security management is an asset (i.e.: HEAT training)
Knowledge and mastery of security management methodologies and tools for humanitarian missions
Knowledge and mastery of telecommunications rules and tools, vehicle management and building security
Identify, analyze, and describe a security context and events and rationalize security rules
Guide people when security incidents occurred
Anticipate, alert, and manage complex situation
Create and develop a security network
Create and conduct security training
Excellent knowledge of Office 365
Good knowledge of SharePoint/cloud systems
Use of tracking and mapping mobile applications
VHF radio system setup and training of users
Data protection methods
Mapping softwares: ArcGIS QGIS or any other mapping tool
Languages: Fluency in English (written and spoken), knowledge of Ukrainian/Russian is mandatory
You embrace the core values and support the proactive philosophy of Médecins du Monde.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.