Human Resources Intern

Centre Management Section,

Copenhagen Global Service Centre, UNHCR

UNHCR, the UN Refugee Agency, is offering a Human Resources Internship with the Centre Management Section in UNHCR Copenhagen, Denmark.

Established in December 1950, UNHCR is a global organization dedicated to saving lives, protecting rights and building a better future for asylum seekers, refugees, returnees, internally displaced communities and stateless people. Every year, millions of men, women and children are forced to flee their homes to escape conflict and persecution. UNHCR currently operates in over 130 countries, using its long expertise to protect and care for millions.

Title: Human Resources Intern

Duty Station: Copenhagen, Denmark

Duration: 6 months (with possible 2 months extension)

Contract Type: Internship

Closing date for application: 17 July 2023, Midnight CEST

Start date: September 2023

Chrone: CPH/VN/2023/021

Organisational context

The internship will be within UNHCR’s Human Resources Unit, which sits within the Centre Management Section (CMS) and serves departments both within CMS and the wider organisation. The Centre Management Section (CMS) is headed by the Chief of Section, who supervises four functions which are all located in Copenhagen. These include: 1. Human Resources Unit, 2. Finance Unit, 3. Admin Unit and 4. Information Communication Technology Unit. The HR Internship is located in Copenhagen and will support colleagues based in Copenhagen.

The position

We are seeking a dynamic and proactive team player, with a strong interest in Human Resources and refugee issues, to complete a six-month internship within UNHCR’s HR team. This internship is a unique opportunity to gain valuable experience with HR practices within UNHCR and the UN in general.

The Human Resources Intern will be working under the supervision of the HR Associate and HR colleagues. The selected candidate will get hands-on recruitment experience and work in a multicultural team with colleagues from all over the world.

Duties and responsibilities

• Coordinating and administration of the UNHCR internship programme in Copenhagen. This includes but is not limited to: Advising and guiding supervisors on the internship guidelines and recruitment process including assisting in short listing and participating in interviews; Creating and posting vacancy notices; Issuance of letter of offers/agreements; Briefing new interns on working conditions.
• Organizing and conducting the onboarding procedures for interns and other staff members, if necessary;
• Improving the internship programme environment;
• Assisting with the maintenance of the Intranet page;
• Coordinating/organizing bi-weekly “Early Bird” information sessions for interns and junior position holders;
• Planning and organizing events and workshops;
• Opportunity to define his/her own HR improvement projects looking into our internal processes;
• Monitoring and assuring the compliance of UNHCR policy on Records and Archives keeping while carrying out the filing tasks;
• Possibly assisting the other CMS sub-units when needed.

Minimum qualifications required

In order to be considered for an internship, candidates must meet the following eligibility criteria

• Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate/undergraduate school programme from a university or higher education facility accredited by IAU/UNESCO; and
• Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of UNHCR.

NOTE: An individual whose father, mother, son, daughter, brother or sister is a staff member of UNHCR, including a Temporary Appointment holder or a member of the Affiliate Workforce, is not eligible for an internship.

Desirable Qualifications and Skills.

The ideal candidate will:

• Have a degree in areas of Human Resources Management, Business Administration, or related field
• Have excellent communication skills with strong interpersonal and negotiation skills as well as be comfortable with working in an international environment;
• Be fluent in English, with advanced writing and editing skills. Additional languages are desirable, but not essential;
• Have good experience using the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint);
• Demonstrate a genuine desire to learn and develop;
• Be highly organised and have good attention to detail;
• Be able to multi-task and to priorities workload;
• Be a flexible team-player.

Conditions

The selected Human Resources Intern will be based with the team in the UN City in Copenhagen, Denmark. The internship is a six-month full-time role with 40 working hours per week, from 8.30am to 5pm Monday to Friday. Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.

For non-EU candidates, D-visa needs to be obtained before traveling to Denmark which takes 4 to 6 weeks. The office will provide assistance on visa-related issues.

Allowance: Interns who do not receive financial support from an outside party will receive an allowance to partially help to cover the cost of food, local transportation and living expenses.