Human Resources Coordinator

At the PSU Foundation, we believe in the power of higher education to transform lives. We are a mission-driven organization focused on advancing Portland State University through relationships, community connections and philanthropy. As part of our team, you’ll join a group of passionate, committed and engaged individuals working to empower students, faculty and the communities we serve. Join us.

The Opportunity

As the Human Resources Coordinator, you will be responsible for performing the day to day administrative tasks and maintenance for the Human Resources department. This role will have a vital part in ensuring the smooth operation and organization of our employee life cycle and employee experience. This role has a significant cross-collaboration element requiring the Coordinator to work with all PSU Foundation Staff, Managers, Leadership and stakeholders throughout the organization.

We are looking for a resourceful and adaptable self-starter who works well both independently and collaboratively. The ideal candidate will be motivated and passionate about growing in their Human Resources career and is looking forward to being involved in all aspects of an HR department in a fast-moving, non-profit and higher education environment.

Essential Duties & Responsibilities

Responsible for providing support to the Human Resources department and related functions (75% of work performed):

• Serve as the first point of contact for the Human Resources department.
• Effectively respond to questions and help both internal and external customers troubleshoot employee related inquiries and issues.
• Assist the Human Resources Manager with the full employee life cycle management process, including recruitment, hiring, onboarding and offboarding of all PSU Foundation employees.
• Provide support to the Human Resources Manager on annual processes related to recruitment, training, employee surveys, open enrollment, performance reviews and merit increases, end of FY and calendar year maintenance and workplace safety.
• Hold Leave of Absence (LOA) information sessions with employees, process LOA paperwork and administer the LOA cycle.
• Handle the day to day functions of benefit administration and 401(k), including eligibility and enrollment, employee communication and education.
• Responsible for the creation, running, and distribution of various HRIS and Payroll system reports.
• Input and maintain accurate data in the Human Resources Information System (Paycom) and HR filing systems.
• Contribute to the creation and coordination of staff trainings, events and employee engagement opportunities.
• Serve as the HR liaison and co-chair on the organizations Safety Committee. First point of contact for all employee accidents, incidents and near misses, performing investigations when needed.
• Assist the Human Resources Manager with projects and tasks related to the department, organization initiatives, strategic goals and the creation and maintenance of company policies and procedures.
• Track trends and developments in HR functional areas and recommend improvements and needed changes for compliance with federal, state and local employment, benefits laws and regulations.
• Performs other tasks as assigned.

Responsible for the maintenance and processing of the organizations Payroll (25% of work performed):

• Processes full-cycle monthly payroll including regular pay cycles, pay adjustments, and manual checks.
• Inputs all new employee data and provides new employee training on timecard entry, and other Paycom features.
• Assists in administering time and attendance records for all employees. This includes reviewing timecards for completeness, accuracy, and consistency with Foundation policies, and procedures.
• Audits and reviews all aspects of the payroll prior to and after transmission to ensure accuracy.
• Trouble-shoots payroll discrepancies and resolves at root cause.
• Coordinates with PSU to process payroll deductions for REC Center, Transportation & Parking, tuition benefits, and other shared benefits.
• Ensures compliance with federal and state tax wage and hour laws and benefit programs as they relate to payroll.
• Verifies the accuracy of benefit invoices and processes for payment.

Education and Experience Requirements

• You have a Bachelor’s Degree in Human Resources, Business, or a related field; Equivalent combination of education and experience will be considered in lieu of a degree.
• You have two years of administrative experience. Experience supporting a Human Resources or Payroll department is preferred.
• Experience with Human Resources Information Systems, preferred.
• Experience processing payroll, preferred.

Knowledge, Skills & Abilities Requirements

The individual in this position is expected to possess and utilize their:

• Demonstrated proficiency with computers, MS Office and Outlook, GoogleDocs/OneDrive, database management, and skilled with internet searches. Intermediate Excel user preferred.
• People Skills: You are compassionate and patient with people. You have experience working effectively with, and in support of, diverse populations including members of LGBTQ+ communities, culturally and racially diverse individuals, and people with disabilities.
• Attention to Detail Skills: You notice and remember the nuances and tap those details in order to work effectively.
• Organization Skills: You can manage multiple deadlines and priorities simultaneously.
• Critical Thinking Skills: When something doesn’t work, you are able to either fix the problem or find an effective and efficient work-around.
• Customer Service Skills: You have proven experience delivering exceptional customer service in high stress situations.
• Confidential Skills: You understand the importance of confidentiality and know when information of the highest level requires the utmost care and discretion.
• Technical Skills: You get technology and have strong computer and systems skills, and are able to learn new technologies as needed.
• Communication Abilities: You have excellent analytical, and written and verbal communication skills. You absorb and process what you hear and see quickly and communicate relevant information in a manner that is readily understood by the intended audience, including customers and team members. You’re able to write, read, speak, and understand English
• Administrative Skills: You have tact and the ability to work with the highest levels in the organization. You are able to remain focused and record appropriate notes and minutes during meetings and events.
• Teamwork Abilities: You’re able to work productively with the team and demonstrate collaborative communications and team problem solving skills.
• Independent Ability: You are self-motivated and require little guidance to tackle your projects.
• Ability to create and collaborate within an equitable and inclusive team environment, and to communicate effectively within the context of diverse behaviors, orientations, identities, and cultural backgrounds.

Other Essential Information

• Department: Human Resources
• Work Days/Hours: Full Time, 40 hours/week, Monday-Friday
• Work Type: We currently have a hybrid work model at the PSU Foundation. The HR Coordinator will be required to work 2-3 days in the PSUF office and the remainder of the work week can be worked remotely in Oregon or Washington.

Compensation and Benefits

• Annual Compensation: $47,000 – $57,000 (depending on experience)
• Full Time Employee Benefits: We are proud to say that we have one of the leading benefit packages for Nonprofit organizations in Oregon. Highlights of our benefits package includes:

• 100% employer paid medical coverage on our “base-plan” for all enrolled employees and their eligible dependents. Three additional buy-up plans are offered.
• 34 days of paid time off every year starting from the day you are hired
• 11 company paid holidays
• Up to 12% employer contributions to an eligible employee’s 401(k) plan
• Employer paid Long Term Disability and Life Insurance coverage
• Portland State University affiliated employee benefits
• For a full list of our awesome full-time employee benefits, please visit:https://www.psuf.org/careers

PSU Foundation an EEO employer. To learn more about the foundation, our strategic direction and our financial impacts, please visit: https://www.psuf.org/about-psu-foundation

Ready to apply? We are looking forward to hearing from you! Please visit: www.psuf.org/careers to apply.

At PSU Foundation, the health and safety of our people is our number one priority. That’s why all offers of employment where legally permitted are contingent on the candidate showing proof of being fully vaccinated against Covid 19 (currently one dose of the Johnson & Johnson vaccine or two doses of the Pfizer or Moderna vaccine) to pass the pre-employment requirements. Individuals with medical issues or religious beliefs or practices that prevent them from getting the vaccine may request an exemption from the vaccine requirement.