Human Resources Coordinator

Job Summary

The Human Resources (HR) Coordinator oversees smooth and effective recruitment and onboarding for the Welcome Center in Phoenix. The position will also provide aligned recruitment services for the Welcome Center, including administration of offer letters, new hire forms, vacancy tracking, and turnover metrics. The position will support onboarding in the Welcome Center and be present for general HR counsel a minimum of three days per week.

Major Responsibilities:

• Human Resources Administration
• Serve as an internal resource for recruitment efforts for the Welcome Center.
• Provide administrative recruitment support to Welcome Center, including filing of new hire forms, tracking time to post and time to fill.
• Work with hiring managers to develop job descriptions for new roles. Use internal resources to ensure job descriptions are in alignment with salary levels and titling practices.
• Post any locally managed requisitions in the applicant tracking recruitment system.
• Screen candidates and/or serve as a neutral interviewer on request, particularly for locally managed requisitions.
• Coordinate with HQ recruiters on job offers as needed.
• Review offer letters sent to new hires.
• Send first day emails to new hires prior to start date, notify front desks of upcoming new hires.
• Conduct Welcome Center onboarding.
• Ensure all Welcome Center I-9 documents are completed in a timely manner.
• Escalate issues to the HR Manager and connect staff with appropriate HR-related training and other resources.

Job Requirements:

Education

Bachelor’s degree or equivalent directly related experience required.

Work Experience

Minimum 3 years of related professional experience.

Language Skills

Fluency in English required. Fluency in Spanish preferred.

Demonstrated Skills & Competencies

• Highly organized self-starter with demonstrated problem-solving and follow-through ability, and proven success in managing multiple and diverse priorities under pressure.
• Strong analytic problem-solving skills with attention to detail.
• Excellent verbal and written communication skills as well as an overall ability to be clear and concise in all communications.
• Strong organizational and time-management skills; proven ability to prioritize and deliver on time in a demanding, fast-paced environment.
• Ability to work both independently and in a dynamic, cross-functional global team structure.
• Highly proficient in Microsoft Office suite.
• Demonstrated ability to work effectively with stakeholders at all levels.
• Ability to manage and work through change in a proactive and positive manner.
• Ability to work some evenings and weekends as needed.
• Valid driver’s license and access to a personal, insured vehicle.
• In accordance with Arizona State law, must possess or be eligible to receive a fingerprint clearance card.

Work Environment:

• Standard office work environment combined with some travel throughout service delivery area.
• Ability to safely lift 30 pounds.

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Professional Standards: The IRC and IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.