UN High Commissioner for Refugees
Job Opening: 38013
Position Title: Human Resources Assistant
Contract Type: Temporary Appointment
Duty Station: Tegucigalpa, Honduras
Closing Date:3rd July 2022 (midnight Geneva time)
Eligible Applicants
This position is advertised to internal and external applicants. Candidates must be legally present in Honduras at the time of application, recruitment and hire. Only candidates holding a permanent residency in Honduras will be considered eligible.
Duties and Qualifications
Human Resources Assistant
Organizational Setting and Work Relationships
Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer/Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
– Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
– Assist in processing local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
– Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
– Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
– Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
– Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
– Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
– Initiate routine correspondence on HR matters for the authorizing officer¿s approval.
– Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Field(s) of Education
Not specified.
Certificates and/or Licenses
Not specified.
Relevant Job Experience
Essential
Not specified.
Desirable
Field experience with UNHCR and/or with other humanitarian organizations is an asset. Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization. High IT affinity and working experience of ERP systems.
Functional Skills
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
IT-Computer Literacy
IT-Enterprise Resource Planning (ERP)
(Functional Skills marked with an asterisk* are essential)
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
Additional Information
Only shortlisted candidates will be contacted. No late applications will be accepted.
Shortlisted candidates may be required to sit for a technical assessment or written test and later on, invited for an oral interview.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).
Duration: until 31st December 2022.
Recruitment as a UNHCR staff member is subject to proof of vaccination against COVID-19.
Language Requirements
Working knowledge of English and Proficieny in Spanish are essential.
Position Competencies
Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies
Not applicable.
Cross-Functional Competencies
Planning and Organizing
Closing Date
The closing date for submission of applications is 3rd July 2022 (midnight Geneva time).
How to apply
Instructions to apply:
- Enter through Google Chrome to the address https://www.unhcr.org/careers.html select “Vacancies/Carreras”
- Sign in to access your account. If you have not created a user, select the link “New User/New User” to create an account.
- Access to the page and you will find the vacancies by selecting “Country / Country – Honduras”
- Review the job description of your interest and select “Apply” to begin your online application