Human Resources Assistant – HRASS002145-00001

DESCRIPTION/RESPONSIBILITIES:
Who We Are
At the United States Institute of Peace (USIP), we are committed to peace. We represent the shared values of the American people and our dedication to promoting peace globally. We believe peace is essential, as it helps prevent, manage, and reduce violent conflicts and advances U.S. and international security. As an independent, public institution, we are actively engaged in peacebuilding efforts worldwide. We tackle the most challenging problems and remain steadfast in our belief in a more peaceful world.

If you share our passion for creating positive change and are looking for an opportunity to make an impact on the world stage, join us at USIP.

For more information on our programs and available opportunities, please visit https://www.usip.org/about/careers.

JOB BRIEF
The United States Institute of Peace (USIP) is looking for an HR Assistant to join the Office of Human Resources. In this position, you will help organize, coordinate, and carry out all human resource department projects and processes for the organization. You will work directly with and assist the human resources department in fulfilling a variety of necessary HR tasks. This includes all hiring, onboarding and off-boarding, training, and company education procedures for new or existing employees. You will assist in tracking and maintaining employee data (contact information, earning rates, absences, promotions, etc.) by paper and HRIS (Human Resource Information System) software. The HR Assistance will also help maintain positive employee relations and work to ensure worker satisfaction through education on HR policies and by fostering a positive work environment. USIP is looking for a highly organized, detail-oriented, and, most importantly, personable and approachable professional to fill this critical role.

TARGET SALARY RANGE
Grade 7 – $53,000 – $54,0000

The Institute uses the General Schedule salary tables for administering compensation. Offers are determined based upon candidate qualifications, related experience, internal equity, and the amount budgeted for the position.

RESPONSIBILITIES
• Provides administrative support to the Office of Human Resources.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• May assist with payroll functions, including processing, answering employee questions, and fixing processing errors.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation and employee off-boarding.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Schedule meetings, interviews, and HR events and maintain agendas.
• Performs other duties as assigned.

QUALIFICATIONS
• Associate’s degree with three years of experience in Business, Human Resources, or related field or equivalent combination of education and experience required.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
• Prior related office experience preferred.

All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.

HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:

1. Completed employment application, including titles, dates of hire, and salary requirements.
2. Cover letter
3. Resume

For questions about this position, please email [email protected]. Do not send resumes or attachments to this email address.

Only those applicants that are selected for further discussions will be contacted.

No Phone Calls. Interviews will be scheduled by appointment only.

USIP is an equal-opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.

Education
Preferred
• Associates or better in Human Resource Administration