Human Resources Assistant (Gaza)

***Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position will be filled before the vacancy announcement is closed; therefore, early applications are encouraged.***

***This role will be contingent upon securing available funds.***

The Opportunity – HR Assistant

Post location: Gaza Field Office

Contract Duration and Level of Effort: 1 year with the possibility of extension based on availability of funding.

ROLE PURPOSE:

The role holder will provide generalist HR support to the Gaza FO, most importantly on recruitment and onboarding across the full range of HR processes within the candidate and employee lifecycle and induction process.

They will also be responsible for continuously improving HR processes and systems in partnership with main office colleagues.

The role holder will be expected to work outside the normal job description and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: HR Manager

Staff directly reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

General HR Support/Operations:

• Assist in completing SCI-required reports as needed and under the supervision of the line manager.
• Assist in supporting the audit process and requirements.
• Maintain confidentiality of all sensitive HR information at all times.
• Make sure that all personnel files are updated including e-archiving assuring confidentiality, accuracy, and as per SCI standards.

Recruitment

• Support the HR Recruitment Team in oPt country office and Gaza Field office in the recruitment process.
• Assist in opening the requisitions on SCI recruitment system and launching/advertising on the different job boards.
• Support the CO Recruitment process in longlisting, scheduling Tests and interviews while ensuring child safeguarding standards are met during the process.
• Assist in preparing the interview packages. Ensure sharing the pre-read documents of SCI mandatory policies with shortlisted candidates prior to attending any interview.
• Ensure having the proper documentation of performed recruitment processes, from sourcing to offering stage. Liaise with recruiters and/or panel members to ensure full documentation of the recruitment process is in place.
• Help in ensuring that the recruitment process is reflected on SCI recruitment system from the job opening until the on boarding.
• Help in ensuring the recruitment tracker is updated regularly and share with the HR Manager.

Staff On-boarding, Passport to success

• Assist in the coordination needed for structured induction (passport to success) for new hires.
• Ensure all new joiners receive the global and local induction in addition to the functional inductions.
• Help HR Recruitment Officer in ensuring all new employees are well oriented to SCI policies & Procedures.
• Support in the onboarding of new hires, national and international, ensuring email activation and HRIS (ORC) account activation.
• Liase with the CO IT and Admin teams for new joiners preparation, office and ICT.

Other

• Other projects as defined by the HRM.
• Be prepared to vary day to day activities and work pattern/hours in humanitarian response situations.
• Position holder may be required to outside of normal duties and working hours during emergency responses.

In order to be successful, you will bring/have:

EXPERIENCE AND SKILLS

Essential:

• Diploma, BA in Business Administrator, Human resources or any related field.
• Certificate course in HR is preferable*.*
• 2+ years of relevant working experience in the same field of HR.
• Good understanding of HR administration-related issues, basic on general HR management, knowledge on office management and filing
• Maintaining confidentiality, documentation & filing skills
• Excellent interpersonal communication skills, very accurate in drafting letters and emails
• Very good in database information management, MS Office, and email.
• Excellent time management skills.
• Commitment to Save the Children values.
• Ability to work as part of a team and work under pressure.
• Ability to learn new technologies and can implement.
• Systems friendly user, can work easily with new systems and implement new technologies in HR.
• To be non-discriminatory and gender-sensitive.
• Good in both English & Arabic, written and spoken.

Desirable:

• HR experience in emergency response especially on heavy recruitment, emergency recruitment and onboarding.
• An understanding of direct and proactive sourcing methods would be an advantage.

We offer a competitive package in the context of the sector. This role is offered on the basis of national terms and conditions. Application will be reviewed and selected on a rolling basis.

Save the Children promotes a diverse and inclusive work environment, women and people with different abilities are strongly encouraged to apply.

The Organisation

Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected.

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.