Human Resources Assistant

JOB DESCRIPTION

HR ASSISTANT (NATIONAL POSITION)

Concern Worldwide is a non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest, and conflict affected countries. Concern has been working in Türkiye since August 2013 and currently looking for a HR Assistant (National Post).

Job Overview

Job Title HR Assistant

Location Sanliurfa, Türkiye

Reporting Line HR Manager

Liaises with All Staff

Job Purpose: The position will be based in Sanliurfa. The HR Assistant is responsible for providing support in the various human resource functions, which include but are not limited to day to day operations of HR, facilitate all aspects of the general personnel administrative work, translations, recruitment, staff development / training. Supporting organization staff in a range of programme and administrative duties will also constitute an integral part of the role.

RESPONSIBILITIES

• Support the implementation of Concern Türkiye’s HR systems and procedures;
• Support recruitment processes;
• Facilitate the induction/orientation process for all new employees;
• Prepare templates and follow-up staff timesheets for each month and ensure timely submission;
• Prepare, organize, compile and update personnel files and records in hard and soft copy;
• Ensure that HRIS Software database is updated regularly;
• Draft or prepare correspondence to respond to inquiries in respect to relevant administrative activities;
• Ensure that all HR related trackers are updated;
• Support the onboarding and exit processes;
• Support learning and development activities;
• Help with facilitating training sessions and seminars;
• Translate HR related documents from Turkish/Arabic to English and vice versa;
• Conduct any other duties assigned by the line manager in order to smoothen the flow of work; such duties will be within the employee’s reasonable capacity.

Education, Qualifications & Experience Required:

• A Bachelor’s degree;
• At least 1 year of previous experience in a human resources and admin role,
• Fluency in English, plus Turkish and/or Arabic language skills
• Impeccable communication skills;
• Experience in database management and record keeping;
• Proficiency in using MS Office applications like Word, Excel and Power point.

We would also like

• Knowledge of accepted HR practices and procedures
• Basic knowledge and understanding of Turkish Labor Law.
• Ability to translate and proofread/edit general and technically-oriented conversations and/or documents/presentations as appropriate

The expected competencies include

• Maintains confidentiality
• Invites and acts on affirming and adjusting feedback from others
• Promotes gender equality, challenging the reinforcement of negative gender stereotypes within the workplace
• Customer focus – proactively and effectively works with others to achieve best results.
• Works in an organized manner and meet required quality and timelines
• Ability to work with people from diverse backgrounds and cultures.
• Excellent communication and interpersonal skills, and ability to motivate others
• Excellent teamwork skills and the ability to build good relations both internally and externally
• Tactful and diplomatic

If you feel that your qualifications and experience match our requirements, and you share a commitment to Concern’s values, please send your CV and Cover letter to [email protected] to apply for the role. Please note that applications received other than the online portal will not be considered. If you encounter technical problems submitting your application online, please use the contact form on job portal.

• Only short-listed candidates will be contacted for interview;
• Please note that both CV and Cover letter should be in English;
• Application Closing Date: 10/01/2023

Equal opportunities: Concern values diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, sexual orientation, disability, class, caste or religion.

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work with vulnerable adults and children are recruited by us for such roles. Subsequently, working with Concern is subject to a range of vetting checks, including criminal background checking.