Human Resources Assistant

Context:

Under general guidance of the Chief of Mission (CoM) , overall supervision of the  Senior Resources Management  Officer , the functional supervision of the Human  Resources Officer and Sr. HR assistant, The incumbent will be responsible for the following

Core Functions / Responsibilities:

1. Ensure record keeping and maintenance of all relevant correspondence and personal files. Maintain filing and reference system, following IOM guidelines. File research as/when needed for colleagues seeking particular documents.
2. Draft routine documents and forms related to IOM operational and administrative matters.
3. Prepare contracts, Personnel Actions, employment / salary certificates.
4. Arrange for the employees’ routine Performance Appraisals.
5. Arrange for the employees’ Entry-on-Duty Medical Examination and Medically Fit certificate, as well as for their inclusion in the appropriate medical coverage plan.
6. Prepare travel authorizations and advises on allowances for staff members leaving on duty travel.
7. Attendance Records and regular update
8. Review all applications on vacancies, prepare the short list of candidates and submit to Supervisors
9. Any other duty within the incumbent’s capabilities as assigned by the RMOs.

Education

• University degree of human resources or public administration or related filed from accredited academic institution with 2 years of relevant professional experience
• Completed High School degree from accredited academic institution with 4 years relevant professional experience.

Experience

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Languages

• English, Kurdish, and Arabic are required.
• Any other language is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

• Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Interested candidates are invited to submit their applications via a link:

http://iraqkobo.iom.int:8081/x/#WbcQt3gC

For an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.