Human Resources and Admin Director

Human Resources and Admin Director

ROLE PURPOSE:

As a member of the Ukraine Country office Senior Management Team (SMT) the role holder shares in the overall responsibility for the direction and coordination of the office.

The post holder will be accountable for the provision of effective HR and Administration services in both emergencies and development programming contexts. The post holder will be expected to ensure compliance with SCI global standards, policies and practices and play a key role in effectively supporting program implementation activities in line with the strategic plans.

SCOPE OF THE ROLE:

Reports to: Country Director

Technical Report: Regional Human Resource Director

Dimensions: Supports the successful management of the Ukraine Country Office’s program portfolio, approximately $100m USD annually across all Of Ukraine both GCA and NGCA.

Staff directly reporting to this post: 6 direct reports

KEY AREAS OF ACCOUNTABILITY:

As a member of the Senior Management Team, contribute to:

• Leadership of the Ukraine Country Office
• Supports the development of an organisational culture that promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, supporting our people to deliver outstanding results for children and excellent customer service for colleagues, other members and donors
• Supports the design and implementation of a coherent organizational structure that is appropriate to program needs and consistent with agency practices
• Ensures the Ukraine Country Office complies with all Save the Children policies and procedures outlined in the Quality Framework where applicable
• Ensures that all required support is provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the Regional Office
• Works closely with the Country Director to support the growth of the programs (i.e. child safeguarding, HR)

Human Resources

• Lead the Human Resources function to ensure that effective advice and support are provided to managers and staff on interpretation and application of policies and procedures and on other HR related matters
• Supervise the implementation of dual mandate HR practices and processes aligned with the organisation’s overall strategy and quality framework to meet the evolving needs of the organisation
• Ensure appropriate recruitment, retention and succession of staff including the design and implementation of compensation and performance management systems relevant for both development and emergencies, and career development for staff
• Ensure appropriate and adequate emergency HR procedures are detailed in the Emergency Preparedness Plan in order to enable rapid scale up and facilitate the HR aspects (such as deployment mechanisms) of the Emergency Response Team
• Monitor and advise on disciplinary matters in accordance with established policies and procedures and Labour Law of respective jurisdictions
• Ensure that any conflict, grievance and harassment cases are effectively mediated
• Ensure that staff and Save the Children partners are aware of and adhere to the Child Safeguarding Policies
• Monitor staff morale and well-being and ensure adequate support mechanisms are in place

Administration and Facilities Management

• Lead administrative function to ensure the provision of effective administrative support across the organisation
• Ensure legal compliance with respective Government regulations and laws
• Oversee the overall maintenance of the office premises, facilities assets and equipment (physical work environment) and ensure that these are secure and efficiently utilized
• Ensure understanding and compliance with Health and Safety regulations
• Ensure appropriate insurance cover is in place and organisational risks are minimised considering suitability and types of cover available
• Ensure provision of high quality logistical support to guests, visitors including partner organisations involved in SC activities
• Review and assess running costs in order to make savings and or upgrade as needed.

Staff Management, Mentorship, and Development – Support Services

• Ensure appropriate staffing within HR and Support Services function, coordinate the effective recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff.
• Ensure that all HR and Support Services staff understand and are able to perform their roles in an emergency
• Lead HR and Support Services team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly
• Incorporate staff development strategies and Performance Management Systems into team building process.
• Manage the performance of all staff in the HR and Support Services work area through:
  • Effective use of the Performance Management System including the establishment of clear, measurable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
  • Coaching, mentoring and other developmental opportunities;
  • Recognition and rewards for outstanding performance;
  • Documentation of performance that is less than satisfactory, with appropriate performance improvements/ workplans or other actions

COMPETENCIES FOR THIS ROLE:

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, other members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Recommended at least ten years of progressively responsible experience managing human resources and other teams as well as overseeing admin functions. Experience in an international environment would be an advantage;
• Experience of reviewing and drafting HR policies, procedures and guidelines and of developing and implementing systems (including IT systems)
• Experience of managing HR projects
• Awareness of good HR practice in relation to child safeguarding
• Recommended post graduate degree in an area of social development
• A general appreciation of the issues concerning the NGO sector, both development and humanitarian issues
• Good analytical skills. Effective negotiator, with the ability to positively influence cross departmental and cross sector working
• Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities in both development and emergency contexts; very strong capacity for attention to detail, problem solving, and analysis of trends
• Credibility to lobby, influence and represent Save the Children at all levels
• Resource management, training , capacity building, coaching, and mentoring skills
• Ability and willingness to dramatically change work practices and hours, and work with incoming teams, in emergencies
• Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches
• Fluency in written and spoken English

We offer a competitive package in the context of the sector. This Role is offered on the basis of International terms and conditions. Also, interviews will be held on ongoing basis, adverts will be closed once a person is identified.

For non- EU citizens; Visa is to be obtained.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.