Human Resource/Administration Officer

Goldstar Kenya (GS Kenya) was established in 2010 as a local Non-Governmental Organization; GS Kenya was born out of the success of the Goldstar Network, a social franchise program initiative established in 2006 to promote comprehensive quality HIV care amongst a network of private health providers in Kenya. GS Kenya implements health-related projects across Kenya and is to fill the position of Human Resources /Administration Officer to be based in Nairobi

Working Here

We value our employees and we believe our organization offers a friendly working environment and a balanced work culture that inspires self-growth and professional excellence where individuals are inspired to live and driven by our core values:

· Teamwork

· Integrity

· Community engagements

· Quality

· Innovation

Where we work

Driven by our mission of Empowering communities to achieve better health our current team is spread across Kenya.

JOB DESCRIPTION

Timeline: Temporary hire (4months)**

Reports to: Executive Director

Location: Nairobi

Position Summary:

The Human Resources/Admin Officer shall be responsible for the implementation of human resources processes in support of the achievement of the organization’s objectives. S/he will provide support to Human Resources functional areas including recruitment, employee relations, performance management, benefits administration, compensation, HRIS, Learning and development, separation processes, and administration.

Essential Job Responsibilities:

Recruitment, development, and people planning:

· Coordinate staffing plans and perform full-cycle recruitment activities for positions in the
organization portfolio through posting jobs, interviewing, reference checks, and contracting
processes.

· Ensure maintenance of recruitment best practices within the recruitment cycles and
continuously review the effectiveness and quality of recruitment policy, procedures and
strategies.

· Work with the senior management team and senior staff on new staff retention strategies and initiatives.

· Ensure proper on boarding process.

· Ensure oversight and consistency in position titles and grades, across all field locations.

Human Resources Policies and Support:

· Support in the implementation of developed HR strategies, policies, and procedures that guide the management of employees to govern the management of human capital.

· Assist in the implementation of HR policies and procedures and advice on employee issues related to routine personnel administration activities including employee attendance,
discipline, leave, probationary period, insurance scheme.

· Offer support to project directors in administering Human Resource plans within the projects.

Performance, well-being, and compensations & benefits:

· Coordinate staff onboarding and exit plan processes.

· Proactively respond to and manage performance counseling, employee grievances and
disciplinary issues as required, with a focus on building manager competency and ensuring
that documentation is kept.

· Lead the performance management process.

· Act as an impartial mediator in disciplinary procedures and ensure it is administered in an
equitable and fair manner and meets all legal and labour regulations and requirements

· Lead people well-being initiatives.

· Define and review salary structure in partnership with the Senior Management team and
coordinate annual compensation review process and compensation adjustments.

· Manage employee benefits such as medical, GPA, and provident funds.

· Coordinate relevant statutory payments processing of the staff payroll.

Talent Management:**

· Ensure that the business is proactive in the interactions with staff, by ensuring the staff is well equipped to perform their duties.

· Champion performance management process in the organization.

· Planning, organizing, reviewing, and directing a wide range of training and development activities, in response to the organization’s plan.

· Consult with line management regarding available performance improvement programs,
conducting orientation sessions and arranging for on-the-job training for new employees and those allocated new responsibilities.

Staff Records:**

· Manage staff files and records and ensuring all required documents are submitted accordingly.

· Manage employment contracts as guided by the organization’s policies and existing national
legislation.

· Support the organization and project-based audits for HR relevant sections

· Provide oversight and updating of the HRIMs systems and generating routinely required reports.

· Ensure employee files are consistently updated upon hire and conducting monthly monitoring of employee files to verify that relevant on boarding documents, contract documentation, policy
forms, performance management documents, staff training forms, leave requests, timesheets,
payslips, etc documents are filed for all staff.

· Leave and timesheet management.

Administration:

· Administer the procurement of goods and services required for the office.

· Manage the filing, storage, and security of the organization’s documents.

· Manage the administrative requirements for the repair and maintenance of office and computer equipment; utilities; official vehicles and other equipment.

· Assist in managing the organization’s facilities, including premises and equipment; fixed assets inventory; insurance; and office renovations when necessary.

· Administer official travel arrangements of staff members, including reservation and issuance of air travel, hotel accommodation, and appropriate daily subsistence allowances.

· Ensure adherence to the organization’s administrative rules and procedures.

· Ensure the organization’s safety and security measures are implemented.

· Develop, update in a timely manner, and implement general administrative procedures of the organization.

Knowledge and Experience:

· Must have a degree in Human Resources Management or Business Administration or related field with at least five years’ experience in a similar position.

· Must have a Professional Certification in Human Resource Management.

· Must be a Member of IHRM Kenya.

· Previous experience in NGOs preferred.

· Be able to manage a large volume of work independently, accurately, and in a timely manner.

· Poses solid communication skills and decision-making capabilities based on analytical skills and critical thought processes.

· Proficiency in MS Office and HR Information Management systems is required.