HRIS Manager

DEPARTMENT PURPOSE: The Operations Departmentprovides efficient, safe operational functions and support grounded in Feminist Principles that enable OIS to play its role in the Confederation effectively and support the confederation to have greater impact through efficient and effective business support functions.

TEAM PURPOSE: The People & Culture function provides HR thought leadership, and operational support in the areas of HR, Culture and Diversity and Inclusion, across the Confederation, OIS, and countries and regions JOB PURPOSE: The HRIS Manager plays a key role in ensuring the work of the People & Culture function is supported by the use of contemporary, effective, and efficient HR systems. The key function is to ensure the development and implementation of the HRIS, and then its ongoing optimisation. The role will also be a key support in the global implementation of the HRIS.

ROLE REPORTS TO: People & Culture Director

ROLES REPORTING TO THIS POST: Training Coordinator

BUDGET RESPONSIBILITY

N/A

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

• To respond to AX, CRM and supporting applications support and development requests, ensuring system availability is maximised and all incidents are resolved as quickly as possible
• To act as the internal D365 HR Module data management key person and work as part of the team responsible for the ongoing HR module roll out, support, de-bugging and development of all HR module reports from D365 system
• Requirement gathering from both technical and functional terms and identifying solutions for the module
• Work with the HR team on the preparation and delivery of appropriate documentation for functional and non-functional requirements and solution options for the module
• Testing of changes and management of changes into production
• Generation and delivery of both regular and ad-hoc HR related reporting as required
• Act as a support point of contact for HR module users across the federation and play a key role in driving changes to improve business processes through ongoing systems review and development
• To identify areas of improvement within the system and its use (including trialling new processes and set ups)
• Deliver identifiable business benefits from the existing applications; building on the existing platform
• Ensuring all changes are done following recognised industry best practices and IT processes
• Provide ad-hoc training and support to the users of the system
• Liaison with 3rd party support providers as required to manage incidents from initial notification through to completion
• Supervise and support the Training Coordinator

PERSON SPECIFICATION

Most importantly, every individual at Oxfam International Secretariat needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct)

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity.”

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

Self-Awareness

• Systems Thinking
• Enabling

In addition:

• Experience of supporting related role using Dynamics AX (must)
• Experience in analysing data using Excel
• Reconciliation or analysis and reporting
• Must be organised and able to manage own time effectively
• Experience in ERP system testing
• Must be confident with excellent communication skills
• Must have good numerical reasoning skills
• Must be able to work in an efficient and accurate manner
• Proven experience of working within a fast-paced business environment and used to multi-tasking
• Flexible and positive approach to work
• Self-motivated and a good team player
• Adaptable to change in an effective and timely manner

Desirable

• Basic knowledge of AX Dynamics finance modules is preferred

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.