HR Team Assistant (f/m/d)

Today, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

Provides a full range of secretarial/administrative support to the HR leadership team members. A visible role requiring uppermost level of confidentiality, discretion, professionalism and flexibility.

This is a Fixed-term contract role for 1 year with a possibility for further extension.

Key Responsibilities

• Supports HR leadership team members including diary management (organizing meetings, interviews and calls and any rescheduling as required).
• Preparation and submission of travel expense reports.
• Create Purchase Requisitions, Purchase Orders and track invoices and costs against the PO, Vendor creation, maintain files.
• Provides general HR administrative support to the department as requested.
• Administrate HR intranet page.
• Uses own independent judgment and discretion to perform other administrative duties within generally defined policies and practices and supports the Leadership team.
• Set up Onboarding’s for new team members.
• Perform other duties as assigned, e.g. for HR digital team and projects.

Key Requirements

• Experience of working as a PA of senior leadership teams.
• Must be business fluent in English; German language would be an advantage.
• Entry/mid-level experience within Administrative field within in a mid-tier matrix organization.
• Advanced proficiency in MS Office and understanding of SAP, SAP Ariba, MS Teams, Workday, Concur, Kronos is preferred.
• Prior experience of supporting a busy senior executive would be an advantage.
• “Can-do” attitude and highly motivated to do the best job.
• Happy to multi-task and deal with changing priorities and a demanding workload.
• Owns the positions and see opportunities to improve.
• First class communication skills – written and oral.
• Ability to build strong and trusted relationships with internal and external contacts.
• Must be a good team player.

Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.

Reference: R57902

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