HR & Recruitment Admin Assistant

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible.

Oxfordshire Mind are looking for a HR & Recruitment Administrative Assistant to support the HR Team. You will be working as part of the HR team, providing a professional and first-class administrative service to our HR Business Partners and the wider organisation.

Recruitment

Main Responsibilities:

• Advertising vacancies via Bamboo HR system, job boards, and other sites
• Responding to general enquiries from applicants, candidates, and new starters
• Support interview panel to set up interviews
• Process pre-employment checks – ID checks, references and DBS
• Write offer letters and contracts of employment
• Adding new starters onto HR system
• Co-ordinate and update recruitment & new starter tracker spreadsheets
• Support HR Manager with ensuring compliance of all mandatory training
• Support the HR team with adhoc HR projects and administrative tasks as required
• Create reports using data from the HR system

Essential

PERSON SPECIFICATION:

• Experience of working in an administrative/support role
• Experience of working in a fast-paced role
• Excellent attention to detail
• Excellent verbal and written communication skills
• Proficient in MS Office, especially Word and Excel
• Good work ethic and commitment to role
• Understanding the importance of data protection and confidentiality
• Confident and motivated to work on own initiative without needing direction
• Able to work collaboratively to achieve team goals

Working for Oxfordshire Mind

We offer a friendly working environment and are committed to staff wellbeing. In addition to base salaries, we offer a range of employee benefits including generous holiday entitlement, pension scheme and development and training.

ADVERTISING ON BEHALF OF OXFORDSHIRE MIND

• New starters have a 6 month probationary period. This, together with the induction process aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
• Candidates not currently employed by the Trust who attend an interview for non-qualified Band 1-5 posts are required to undertake numeracy and literacy assessments.
• Appointment to this post is subject to the trust receiving satisfactory references covering 3-5 years of employment or study. Please ask your referees to respond promptly to reference requests.
• Employees are expected to undertake mandatory and statutory training related to their role.
• We positively encourage applications from all areas of the community, regardless of gender, race, faith, disability, age or sexual orientation and we encourage applications from users of mental health services. This is part of our commitment to equality and reflecting the diversity of our population.
• Oxford Health is committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.