HR Planning Officer

Only candidates who are not nationals of the country of assignment are eligible to apply to this position

Hardship Level

H (no hardship)

Family Type

Family

Residential location (if applicable)

Grade

PR3

Staff Member / Affiliate Type

Professional

• Staff members will not normally serve in International Professional positions in the country of their nationality. In addition, in case of a first appointment upon recruitment, the assignment must be outside the staff member’s country of nationality.

In practical terms this means that you are not eligible to apply for International Professional vacancies advertised in the country where you are national of.

Reason

Regular > Regular Assignment

Remote work accepted

No

Target Start Date

2024-04-01

Job Posting End Date

December 21, 2023

Standard Job Description

HR Planning Officer

Organizational Setting and Work Relationships

The Human Resources Planning Officer is a specialized function in Human Resources addressing requirements and planning of staff and positions for the Organization as a whole; as such, the position is normally located in Headquarters in the Division of Human Resources (DHR).

The incumbent works across DHR and with managers in Divisions, Bureaux and operations as well as with counterparts other UN and International Organizations in the area of Organizational Design, Job Evaluation and Strategic Workforce Planning. The HR Planning Officer may have a job specialization and will work towards:

• Organizational structures to support the organizational entities in achieving their objectives, including the guardianship of the office designations and organizational charts for the Organization.
• The evaluation and classification of jobs as per standards of the International Civil Service Commission, including the guardianship of the Organization’s job descriptions and positions.
• The alignment of the workforce with the evolving nature of the organization’s work, including the guardianship of the skills catalogue and the HR dashboards.

The HR Planning Officer normally reports to a Head of Unit. The job may have direct supervisory responsibility.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Engage with HQ divisions and entities as well as regional bureaux, country/multi country offices, as applicable and at the appropriate level, to provide advice, guidance and information on jobs, structures and workforce planning.
• Provide assistance to management in the design of organizational structures and the development of jobs that support the fulfilment of the Organization’s mandate within existing constraints.
• Develop and maintain the content of the intranet landing page for the relevant HR Planning function to provide information to staff at large.
• Analyse and draft comments to budget proposals to ensure consistency with HR policy, organizational design norms and resource allocation instructions.
• Participate in the design and development of training material and guidelines for HR staff reference.
• Contribute to the delivery of workshops, briefings and communication materials aimed at supporting HR professionals in HQ and in the field.
• Support the analysis of the relevant policies and practices from other UN agencies for compatibility and suitability, in particular in the area of jobs and skills; keep abreast of new trends and standards and assist in the development of best practices.
• Contribute to the preparation of communication, guidelines and policy material related to the function.
• Perform reviews of individual or for groups of positions through the examination of job descriptions, organisation charts, mission-and evaluation reports, audit-and inspection reviews, and direct interviews with incumbents and supervisors of posts.
• Evaluate jobs and organizational structures to propose improvements in methods, models and processes for the prevention or solution to gaps and overlap.
• Prepare analytical and statistical reports and other reports as required.
• Liaise with key stakeholder related to the ERP and other software systems and tools to ensure the systems meet the organizational needs related to the relevant area.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Strategic Workforce Planning

• Apply strategic workforce planning principles to analyse past and current trends and changes in patterns related to the organization’s workforce to support the development of strategies to align jobs to needs, the mitigation of gaps and overlaps.
• Coordinate the introduction of new projects in the area of Strategic Workforce Planning foster a better understanding the workforce and needs of the Organization.
• Maintain the skills catalogue current and the HR dashboards functional.
• Provide guidance to HR staff in Operations in the area of Operational Workforce Planning, provide tools and metrics to ensure a standard approach.

Organizational Design

• Maintain the knowledge of UNHCR’s current structures in a consultative manner with the relevant areas in order to safeguard the organizational charts, number and type of offices for use in external reporting.
• Carry out situational analysis of the current organizational design and structures.
• Make recommendations leading to better structural consistency between operations, engaging in field missions where relevant.
• Contribute to the implementation of appropriate change management processes associated with organizational design activities.
• Contribute to reviews of UNHCR’s organizational structures and internal consultations on all aspects of organizational design.

Job Evaluation

• Review and classify UNHCR job descriptions in accordance with the ICSC Master Standard methodology, inlcuding the management of related systems for classifying positions according to the nature of work performed and the value of that work to the Organization.
• Review position management requests, identify gaps in submission and liaise with the originating functional areas and country offices.
• Advise and assist managers in the process of post classification that leads to the establishment of final job description and its grade level. This involves providing guidance to the managers to design the job description in a manner reflective of the assigned functions to the Job and its accountability.
• Ensure that Job Evaluation and position data are maintained in an electronic data base in an easily retrievable manner for analysis purposes.

Minimum Qualifications

Years of Experience / Degree Level

For P3/NOC – 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education

Business Administration; Human Resources; Public Administration; Law;

or other relevant field.

Certificates and/or Licenses

Not specified.

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

6 years of previous relevant HR experience required. Experience working in the area of Strategic Workforce Planning, Job Evaluation or Organizational Design. Experience in managing HR projects and in supporting large-scale organizational change initiatives.

Desirable

Experience with ICSC job classification systems. Experience with ERP systems. Experience in working in Field Operations. Knowledge of job design concept and techniques. Thorough knowledge of policies, rules and procedures applicable to HR management in the UN system.

Functional Skills

HR-HR data and people analytics

HR-ICSC Job Classification methodology and practice

HR-Job Design concepts and techniques

HR-Operational Workforce Planning

HR-Organizational Design Concepts and Techniques

HR-Strategic Workforce Planning

HR-Succession Planning and Management

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Candidates for the HR Planning Officer position should have experience of working with workforce modelling and planning frameworks, managing complex data and interpreting/presenting this to a range of audiences, developing and delivering presentations to technical and non-technical audiences, delivering quality work within short or changing timeframes.

Required languages (expected Overall ability is at least B2 level):

,

,

Desired languages

,

,

Operational context

Occupational Safety and Health Considerations:

The position is located at the UNHCR’s Global Service Centre (GSC) in Budapest. The function may require mission’s travel, ranging from A to E hardship duty stations. UNHCR will provide all feasible support to accommodate persons with disabilities in this function as well as throughout UNHCR’s workforce, including to support mission travel for persons with disabilities.

Nature of Position:

The position is located within the Division of Human Resources (DHR). The Division’s mission statement indicates that DHR is a strategic, trusted and innovative business partner in enabling UNHCR to protect and respond to persons of concern by attracting, motivating, retaining and developing a talented, diverse and agile workforce, while nurturing a culture of excellence, respect and wellbeing for all. The Strategic Workforce Planning Unit (SWP), is situated within the Strategic Workforce and Structure Planning Section (SWSPS) with two other Units, Field Support Unit (FSU) and Organizational Design and Job Evaluation Unit (ODJEU) within DHR’s Human Resources Operational Partnership Service (HROPS). The HR Planning Officer works under the direct supervision of the Head of Strategic Workforce Planning Unit.

Living and Working Conditions:

The position is based at the GSC in Budapest, which hosts a large UNHCR workforce of varied functions. Budapest, as the capital of Hungary, has very good infrastructure, health, education, banking, and recreational facilities. Budapest is H category duty station. There are no specific persistent security concerns. However, staff members need to take responsibility for their own personal and residential security at all times. UNHCR will undertake any feasible interventions to support its personnel and their dependents, including those of varied backgrounds, orientations and abilities, in order to protect and accommodate a diverse and inclusive UNHCR workforce.

Skills

Additional Qualifications

Education

Bachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Human Resources, Bachelor of Arts (BA): Law, Bachelor of Arts (BA): Public Administration

Certifications

Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Policy research & development, Teamwork & collaboration

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Add. 2 to Bi-annual Compendium 2023 – Part B

Additional Information

Functional clearance

This position doesn’t require a functional clearance