HR Officer

Mon – Fri 9-5pm Based in London offices Salary Competitive

Our client is looking for an employee to manage the day to day human resources and to manage the facility operations for the head office.

• Support the Managing Director to ensure that the Human Resources function is efficient and managed correctly.
• Be the main point of contact for all HR enquiries and support to both the leadership team and all employees.
• Manage the employee life cycle, including the administration of advertising various roles, interviewing candidates, selection process, completion of recruitment documentation, obtaining references, co-coordinating Inductions, probationary periods, and exit interviews.
• Participate in any disciplinary process, as required and appropriate.
• Manage staff resignations, including working out entitlements / money owing in lieu of holidays / retirement / money owed.
• Coordinate the administration of; the annual salary reviews, PDR’s, CPD, benefits, sickness absence, return to works, disciplinary issues, statements of annual leave entitlement, references for former employees, Maternity/Paternity Leave
• Manage and maintain business Human Resources Information Systems
• Maintain all personnel files, ensuring all details are kept up to date and confidential.
• Responsible for the new starter and leaver administration process, including references, induction and probationary periods.
• Maintain the Employee Database.

Facilities

• Manage office facilities and associated contract providers to co-ordinate routine maintenance checks, including building checks, boiler servicing, lift servicing, electrical safety testing, PAT testing, fire equipment and fire and intruder alarm system maintenance checks.
• Coordinate all maintenance work to maintain facilities.
• Be the main point of contact for staff to raise FM issues to and arrange repair quotes accordingly.
• Maintain records for all contractor and lead the service contract review process for all contractors. Maintain records of all contractors, and arrange for service contract reviews.
• Manage the O&M Manuals, and ensure building drawings are representative and kept up to date.
• Manage facilities projects ensuring contractors have the appropriate resources for their visit and
• Liaise with Cleaner (employee) to ensure continued standard of cleaning, safety and any additional tasks required.
• Manage the facilities work plan ensuring annual maintenance and health and safety audits are completed.

Health & Safety

• Prepare annual H&S Risk Assessments, COSHH and Stress assessments for the organisation.
• Prepare and review an annual Safety Statement and policies, uploading the active HR.
• Co-ordinate an Annual Fire Risk Assessment with external consultancy and monitor and manage action plan
• Ensure routine health & safety checks and fire alarm testing are completed within agreed timescales.
• Manage the online health & safety training portal and ensure all staff remain up to date.
• Manage all health & safety accreditations including First Aid and Mental Health First Aid and ensure first aid boxes are fully stocked and up to date.

Experience

Previous experience in HR (3 years+)

experience in co-coordinating facilities

Preferred

Level 3/5 qualification in CIPD

Qualified in conducting HS and COSHH risk assessments in low risk environments

Competencies

High level of attention to detail,

Ability to manage high levels of HR administration,

Ability to plan and multi task,

Intermediate word and excel

Braundton Consulting is a recruitment agency recruiting on behalf of a client.