HR Coordinator / Turkey-Mersin

ORGANIZATIONAL DESCRIPTION: SARD is a humanitarian non-profit agency that provides life-saving, life-sustaining, and community-galvanizing humanitarian assistance to vulnerable communities. Established in 2013, we are an independent and non-political humanitarian non-profit agency dedicated to impartially reducing human suffering.

BACKGROUND INFORMATION:
SARD provides life-saving, life-sustaining, and community-galvanizing humanitarian assistance to populations affected by the Syrian conflict, supporting more than 130,000 people annually. Our 100+ team members implement first-line emergency assistance, resilience, and early recovery support in the sectors of Food Security, Non-Food Items, Shelter, WASH, Protection, and Livelihood.

• HR Management
• Act as an expertise center for staff and managers for all HR matters and promote an HR department as a partner and a solution(s) provider.
• Ensure SARD’s HR Manual is regularly updated and circulated to all staff as required.
• Ensure the application of the HR policies and procedures is adhered to across the mission
• Coordinate the performance review process including management of merit increases and post review recommendation.
• Act as credible, reliable, and impartial mediator in preserving a healthy and productive work environment, in conflict resolution, and disciplinary processes.
• Update and roll out HR tools and documents and ensure compliance with national legislation, humanitarian principles, donor requirements, and SARD HR policies and guidance.
• Liaise closely with SARD Lawyers to ensure SARD is fully compliant with Country Labor Law.
• Ensure contract templates are reviewed regularly in line with local legislature.
• Oversee the timely recording of employee data, records, headcount, and benefits, ensuring monthly trackers and reviews are implemented.
• Ensure compliance to HR policies, procedures, and work with the CD to conduct relevant training for HR staff in all sites.
• Ensure accuracy of employee’s timekeeping and timely execution of monthly payroll together will all relevant departments.
• Formulate a vision and a strategy for the HR function
• Actively participate in proposal design and kick-off meetings, specifically advising on organizational structure, position scoping and other inputs critical to ensuring a strong HR foundation that supports program quality.
• Actively contribute to proposal writing and workforce planning.
• Keep an active regulatory watch and plan ahead for HR related risks. (Reputational, legal, financial …)
• Maintain a healthy and empowering office environment that encourages open, honest and productive communication among SARD staff by delivering an employee engagement and communication strategy.
• Support the management, coaching and development of national staff to build a cadre of skilled, committed and motivated staff enabling them to take over the HR coordination and supervision positions
• Support and provide guidance to the Department Heads, to effectively implement Performance Management Program and link it to staff development/capacity building and training.
• Work with other department heads to update orientation/onboarding materials for new staff orientation and conduct training for the staff to carry out orientations effectively.
• Work with the the staff to ensure they understand and apply HR best practices and SARD policy, and engaging staff to foster and implement a creative and productive workplace that actively promotes learning and staff development.
• Work with the staff to conduct training sessions specifically aimed at transparent recruitment process, contract management, HR reporting, staff personnel files management and effective orientation.
• Assess capacity, plan up skilling actions, and monitor improvements.
• Recruitment:
• Recruiting staff – this includes developing job descriptions and person specification, preparing job adverts, short-listing, interviewing and selecting candidates in consultation with the departments and keep proper record of all files (CVs and recruitment record)
• Work with the CD of SARD and ensure that all recruitment is being carried out in line with SARD recruitment policy and procedures and adhering to Turkish employment laws.
• Collaborates with the project sites and all departments in organization of interviews, job announcements, collecting and screening CVs.
• Administrative Management:
• Compiles and updates individual employee files: curriculum vitae, motivation letters, employer certificates, diplomas, family composition, national identity card, driving licenses for drivers, contracts, amendments according to Turkish labor law.
• Maintain the holiday planning and balance of outstanding holidays for national staff.
• Collaborates with the project sites and ensure leave records are centralized in Antakya and dissemination monthly leave records to the department headers.
• Review existing Administrative procedures to ensure they are relevant to the current operating situation and to ensure a proper mission-wide implementation.
• Streamline Visa and residency issuance service to me efficient and cost effective
• Ensure appropriate trackers are in place for timely renewals and terminations of leases, contracts and related services. Also, for Visas and residency for international staffs and external visitors
• Implement an effective management system for office and residential facilities cleaning, maintenance services and occupancy.
• Implement an effective office supplies management system for office and residential facilities
• Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

REQUIRED QUALIFICATIONS AND COMPETENCIES :

• Profile: proven H&R Experience in various humanitarian context, including in Turkey and in Syria,
• Experience, knowledge and clear understanding of Syrian humanitarian context.
• Fluency in English with good writing and communication skills;
• Relevant work experience in humanitarian relief;
• Ability to work respectfully with national and international NGO partners.
• Proven experience in leading HR operations;
• Sound understanding of gender issues.
• No conflict of interest with the ongoing activities of SARD.