HR Coordinator

HR Coordinator provides clerical and administrative support in matters related to staffing, including contract employment, onboarding of new hires and serving as a resource for staff on various personnel-related administrative issues.

Principal Duties/Job Responsibilities (listed in order of importance and/or time spent)
Maintains appropriate records as to existing positions, for all contract and temporary positions, within ProBAR to ensure alignment with ABA talent acquisition hiring, staff employment status changes, and termination policies. Provides analysis of staffing trends and needs and submits reports as required to Regional HR Manager or HR Generalist.
Prepares and maintains Statements Of Work for contractors which includes generating Statements of Work and forwarding to Commission of Immigration for review, completion, and approval.
Coordinates with hiring managers to extend/terminate contract extensions for contractors.
Reviews contractor salary invoices on a weekly basis. Crosschecks daily hours worked totals with VERA CLIN 3. Submits invoices for processing and coordinates with the Commission of Immigration staff.
Collects and reviews VERA CLIN 3 activity logs for fulltime and contracting staff. Submits records to Commission on Immigration for processing.
Coordinates with incoming fulltime and contracting staff to conduct required Office of Refugee Resettlement background checks.
Assists with on-boarding of staff with the completion of I-9 forms, make photo copies, mails, scans, and emails documents securely to the American Bar Association office.
Collect intern position requests for intern positions as well as track requests and submissions of intern applicants. Coordinates with ABA HR Staff in administering the intern program.
Plan and coordinate schedules for essential training sessions for staff.
Schedule meetings and trainings as directed by HR Regional Manager or HR Generalist.
Perform other related duties as required.

Basic Qualifications & Interests (BQIs)
Possession of an associate’s degree in Human Resources, Business Administration, Accounting or job related field or equivalent experience in a Human Resource, recruiting/staffing role.
Prior experience providing administrative support functions in an office setting and familiar with human resources and issues related to new hires and onboarding.
Intermediate level skill in Microsoft Word and Google platform (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).

Preferred Qualifications & Interests (PQIs)

Possession of a bachelor’s degree in Human Resources, Business Administration, Accounting or job related field and experience in a Human Resource, recruiting/staffing role. Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling). Fluency in English and Spanish in written and spoken forms. Prior volunteer, community, or work experience regarding immigration or detention facilities. Prior non-profit experience.