HR Assistant

Key Responsibilities:  

• Ensures that staff-management policies are applied correctly.
• Ensures information flow of HR issues and advises on various issues at the site and maintains adequate communication among staff.
• Monitors and ensures compliance with local labor laws and staff regulations.
• Ensures that new employees are welcomed and well-integrated.
• Updates all the information and tracking tools on Team Space (monthly statistics, monthly reconciliation, Erbil movement) and provides statistics.
• Ensures absences are properly monitored and supports departments in their leave management.
• Ensures that HR data is of good quality and kept up to date in HR Space and Strategic systems.
• Provides general secretarial and administrative support (updating staff files and contracts, handling correspondence, registration and filing, etc.).
• Prepares contractual documents and ensure their signature (Beginning of contract, amendments, termination, work certificates, recommendation letters, acknowledgment of ICRC Code of Conduct, Staff rules & regulations).
• Keeps records (e.g. absences) and ensures that HR data is of good quality and kept up to date.
• Provides administrative follow-up for recruitment and training activities.
• Support the HR Officer on fulfilling Administration tasks upon request.
• Responsible for the management of the salary application, specifically to follow up monthly contractual and variable changes of employment contracts of delegation employees.
• Ensures and validates the proper calculation of monthly salary reports, social security reports, tax, end of severance reports, staff movement reports and payment list.              
• Applying internal directives concerning salary advances, overtime and holidays.
• Ensure to compile and correctly submit the annual tax reports for ERB. (approx. 230 staff) to the authorities on a yearly basis.
• In charge of checking for coherence of the Job Descriptions of staff.
• Follow up with the concerned departments about the initiation of JDs and any proposed amendments
• STM management: checking of requests must be done before attribution to avoid wrong information (verification of absence days, attachments, daily workers requests & calculations, dates.). Request must be converted within 48 hours, closed within the month and correctly categorized.
• Leave management: Strategic must be updated each month with accuracy and transmitted to departments for verification.
• Filing: responsible for filing daily and no pending documents at the end of each month (chronological filing order standardized, documents in proper categories and names, table of content updated).
• Coordinate issuance of staff identification cards and card replacement, and maintenance of appropriate.

The International Committee of the Red Cross (ICRC) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence. The ICRC is currently looking for staff for its support operations in Iraq.

ICRC offers:

• By joining our organization, you will have an opportunity to practise your profession in stimulating, complex and sometimes challenging environments, where your work can really make a difference.
• You will work with colleagues from various fields of expertise in a cross-cutting manner to help victims of conflict and other situations of violence. You will be dealing with humanitarian situations that require experience, resourcefulness and innovation to achieve the best possible impact.
• You will work for the oldest major international humanitarian organization in the world, adding to your sense of achievement in alleviating the suffering of people and communities and giving you the chance to promote humanitarian values in these turbulent times
• You will benefit from a competitive employment package, including different possibilities for career and personal development. You will take part in an onboarding course and follow continuous training, to build your career within the ICRC and beyond.
• Competitive compensation package, a monthly salary with benefits including (13th salary, International Retirement Savings Plan, medical coverage, life insurance and mobility allowance).

Job Title: HR Assistant 2                          

Level: B2

Duty Station: Iraq – Kurdistan Region – Erbil

Reports to: HR Officer  

Duration of Contract: One-year fixed term contract (with the possibility of renewal to an open-ended contract where performance and competencies are key to be selected for further contractual continuity)

Date of Issue: 03 March 2022

Deadline for applications: 15 March 2022

Objective:

The HR Assistant 2 is responsible for HR related issues at the sub delegation level. S/he is the focal point for the Payroll, Recruitment, leave management, HR documentation/contractual updates, monthly social security and tax reporting. S/he oversees the archive filing for ERB site, prepares and updates documents for delivering HR services autonomously with a clear understanding of HR procedures and staff regulations, applying policies and rules in the day to day HR/ADM work.

Education and Professional Experience required:

• University degree or equivalent degree in Human Resources.
• 4 -5 years’ professional experience in a similar field.                                                                                        
• Fluent command of Kurdish and English languages. Arabic is an asset.
• Computer literate, with excellent knowledge of Microsoft Excel, Power Point and Outlook.
• Experience from working with a humanitarian organization is a plus.                                                     
• Strong sense of responsibility and adaptability, able to work overtime when needed.
• Flexibility and ability to work independently and with a sense of initiative.

How to Apply: All qualified and interested candidates should forward their applications with a detailed updated Curriculum Vitae (CV) indicating email and phone contacts with a minimum of two professional references, a cover letter stating why you think you have the necessary skills and qualifications for the said job opportunity and your salary expectations. Clearly marked to [email protected] with subject line: SURNAME First Name/ Vacancy tittle.

Female candidates are strongly encouraged to apply.

Applications will only be accepted with valid residency and work permit in Iraq.

The successful candidate will undergo a three months’ probation period.

NB: If you have not heard from us by a Month of receiving your application, please consider your application unsuccessful.

No Fee:

ICRC DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS INCLUDING (APPLICATION, INTERVIEW MEETING, OR PROCESSING).