HR Assistant

Job Summary:

The pivotal role of the Human Resources Assistant is integral to supporting HR functions, ensuring the smooth coordination and execution of diverse HR processes, with a specific emphasis on effective communication between the Syria and Turkey teams.

She/He will tasked with overseeing precise employee data registration, ensuring accurate HR system entries, and managing information receipt for all SRD teams in Turkey.

This responsibility is conducted under the close supervision of the Line Manager, encompassing all HR functions while maintaining strict confidentiality.

Duties and Responsibilities:

• Properly organizes all HR documents and staff files, ensuring all the information for each staff member is up-to-date.
• Entering employees data into the HR System and and archiving for soft and hard copy documentations.
• Keeps tight communication with the HR Syria team, ensuring that all the information regarding the employees in Syria is registered and received under the close supervision of the HR Manager.
• Ensure proper recruitment checking and documentation.
• assist in coordination between Syria and Turkey teams.
• assist in coordination between HR and other departments with the Turkey office.
• Checking the monthly changes after coordinating with the Syria team to get them in a timely manner.
• Checking Syria and Turkey timesheets and leaves and support to get it done in a timely manner.
• Reviewing and translating JDs, and other necessary documents when requested.
• Follow up on PRFs, justifications, and COSs checking and documentation.
• assist the HR Manager in payroll preparation.
• assist in conducting interviews, advertising as well as communicating with the candidates.
• printing, preparing, and maintaining a proper archiving system.
• Assist in building the capacity for Syria HR teams.
• Assisting for conducting orientation for new staff.
• Maintain confidentiality and adherence to other SRD policies.
• Any other relevant tasks upon the request of Direct Manager.

Qualifications and Education Requirements:

Education: University Degree in Human Resources Management, Business, Public Administration, Information Management, or a related field.

Work Experience: 2 years of relevant HR and/or administrative experience is required at the national or international level; Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of ERP-based HR systems is an advantage.

Language Requirements: Fluency in English and Arabic are required, and knowledge of Turkish is desirable.

Skills and Competencies

• Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability
• Shares knowledge and experience;
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.
• Knowledge of HR functional services, regulations, rules, procedures and processes to deliver accurate, timely and effective tasks;
• Ability to perform a variety of standard tasks related to HR processes, including screening, collecting and preparation of documentation, data input, transactions tracking, filing, and provision of information;
• Professional user of Google tools and MS office;
• Produces quality outputs in a timely manner when assigned a given task;
• Consistently approaches work with energy and a positive, constructive attitude;
• Strong oral and written communication skills;
• Remains calm, and in control even under pressure;

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

SRD Organization`s Principles of in Recruitment:

The organization is committed to the following principles:

1. Recruitment is based on specific needs identified by departments and available budgets in programs, aiming to fill vacant positions with the best candidates.
2. All employees are hired based on the organization’s needs and capabilities under fixed-term contracts lasting no more than a year. The organization operates with limited funding and cannot secure permanent positions for employees.
3. When selecting candidates, the organization adheres to job requirements and applicant qualifications such as education, training, experience, and other skills determined through job analysis.
4. Continuous improvement of SRD organization’s performance is achieved by hiring outstanding talents with the merit, scientific qualifications, practical experience, advantages, and necessary abilities to fulfill the job requirements and the organization’s mission and vision.
5. Attracting and hiring individuals with diverse backgrounds, skills, and abilities enhances the quality of services and achieves success and excellence for SRD organization.
6. All candidates are given equal access to information about vacant positions and their requirements.
7. Fair treatment of all candidates in interviews and the selection process without bias, favoritism, or discrimination is ensured.
8. Encouraging victims of terrorism, detainees, and qualified individuals with disabilities to apply for employment is a priority.

Equal Opportunities and Non-Discrimination:

SRD dedicated to promoting equal opportunities in our recruitment practices so the maintaining equal opportunities and nondiscrimination is a foundational principle:

• Discrimination based on race, color, religion, gender, age, disability, social status, origin, pregnancy, genetic characteristics, or any other grounds is strictly prohibited across all aspects of employment, organizational practices, work arrangements, salary, dismissal, and service provision.
• Preference among employees or candidates for employment may be granted based on objective criteria and qualifications essential for the job, and such preferences do not constitute discrimination.
• In instances where specific provisions apply to contracting concerning gender, qualifications, working conditions, or contract type (daily, weekly, seasonal), rights and responsibilities remain equitable.

Protection from Harassment and Sexual Exploitation:

SRD Organization is dedicated to fostering a secure and respectful environment for employees and those they interact with in the course of their work. The recruitment, retention, and promotion of staff are inherently tied to maintaining high ethical standards and a commendable reputation. SRD Organization unequivocally prohibits and will not tolerate (zero tolerate) any form of discrimination, abuse, harassment (whether sexual or otherwise), based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Employees and associated personnel must strictly refrain from engaging in any discriminatory, harassing, or abusive behavior, whether physical, sexual, verbal, or otherwise, both within and outside the SRD organization.

Child Safeguarding:

RD Organization recognizes that ensuring a secure environment for children begins with the recruitment of qualified employees equipped with the necessary competencies and skills to perform their duties effectively, safely, and reliably. This commitment is geared towards safeguarding children from all forms of exploitation, labor, or potential harm.

In our dedication to children’s safety, our selection process incorporates comprehensive background checks, underscoring our unwavering commitment to preventing abuse and ensuring the well-being of children.

Safeguarding Employee Relations:

In line with our commitment to fostering a secure and respectful work environment, the post holder is required to adhere to SRD’s anti-harassment policy. This policy underscores our dedication to safeguarding the well-being of our staff by promoting a workplace culture characterized by mutual respect and professionalism. The role holder plays a vital part in this commitment, ensuring a supportive atmosphere and actively contributing to the safeguarding of their colleagues through the promotion of positive employee relations.

Non-Discrimination Against Persons with Disabilities:

SRD Organization does not tolerate any discrimination against qualified applicants with disabilities or victims of terrorism. It encourages them to apply for employment, assuring them that there will be no discrimination against them in any of the recruitment and employment processes, including but not limited to hiring, benefits, job assignment, promotion, contract termination, sanctions, and training. please improve it

Counterterrorism:

SRD Organization vehemently rejects and condemns all manifestations of terrorism. The organization is unwavering in its commitment to abstain from contracting, employing, or retaining any individual with a history of involvement in terrorist activities or any affiliation with entities directly or indirectly associated with terrorism